Overview
Personal Assistant - Executive Team & Senior Deputies
We are looking for an innovative and confident individual to join us as a Personal Assistant (PA) within the executive team. You will primarily support the Deputy Chief Nurse Officer (DCNO) but may work flexibly across the executive team and senior deputies to support administrative duties in line with service requirements.
Demonstrate the ability to manage a fast-paced and varied workload and provide a professional service to enable the DCNO and their teams to work efficiently.
Responsibilities
* Undertake effective diary management, prioritising diary commitments for the DCNO on a daily basis.
* Manage incoming correspondence and emails, including confidential and sensitive material, exercising independent judgement to initiate appropriate action.
* Organise regular committees and group meetings; manage agendas and papers and take accurate minutes as required.
* Communicate and liaise effectively with external agencies, visitors and local disciplines on a range of complex and sensitive topics.
* Demonstrate tact, diplomacy and confidentiality at all times; use initiative, persuasion and negotiation when necessary.
* Produce confidential and sensitive correspondence verbally and/or in writing.
* Manage incoming telephone calls and enquiries and ensure appropriate action is taken.
* Establish and maintain effective communication links with other Personal Assistants and senior secretaries; explore systems to aid smooth running and organisation of meetings.
* Provide support to the DCNO and their teams to improve efficiency and service delivery.
* Support ad hoc requests from the DCNO and monitor/maintain IT-based information systems; assist with audits and quality assurance as required.
* Note that there are no direct budgetary responsibilities attached to this post.
* Act as point of contact for the DCNO.
Requirements/Qualifications
* Experience in diary management and high-level administrative support in a fast-paced environment.
* Proficient use of Microsoft Office applications, especially Outlook calendar.
* Ability to maintain a high standard of confidentiality in line with Data Protection policies.
* Strong written and verbal communication skills and the ability to liaise with internal and external stakeholders.
* Discretion, tact and effective organisational skills; ability to work independently and as part of a team.
* Willingness to provide occasional support to other senior managers as requested by the DCNO.
* Understanding of and commitment to safeguarding and professional conduct as required in a health and social care setting.
Location and other notes
Exeter, England, United Kingdom
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