Executive Assistant, Hampshire. We have an exciting opportunity for an experienced Executive Assistant with our client, a boutique surveying, architectural and engineering practice based in Hampshire. Providing a wide range of surveying services to a diverse client base. To support this growth, we are looking for a forward?thinking, driven and dynamic individual to manage several functions of the business and supporting the Directors across a range of services.
We are seeking someone who can take ownership of day?to?day operations — someone confident picking up the phone, working with clients and suppliers, proactive in their approach, and ready to get involved in the practical work that keeps the organisation running smoothly.
Security clearance will be required (this can be applied for once employed).
Job Summary
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to senior management. The successful candidate will play a vital role in ensuring the smooth operation of daily activities, managing schedules, and facilitating communication across departments. This position offers an excellent opportunity for individuals with strong organisational skills and office experience to contribute to a dynamic professional environment.
Responsibilities
Prepare and edit correspondence, reports, presentations, and other documents with attention to detail.
Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
Liaise effectively with internal teams and external contacts to facilitate communication and information flow.
Support project management activities by tracking deadlines and following up on action items.Experience
Prior office experience is essential, preferably in an EA or administrative role.
Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint etc)
Demonstrated organisational skills with the ability to prioritise tasks efficiently.
Experience in data entry with high accuracy levels.
Strong typing skills are necessary for document preparation and correspondence.
Excellent organisational skills combined with attention to detail are vital for success in this role.
Experience of property / construction / surveying / engineering whilst not vital, would certainly help improve a candidate’s chances of success.
Previous experience handling phone calls professionally and courteously is preferred. This role offers a rewarding environment for a motivated individual eager to utilise their administrative expertise while supporting senior leadership in a fast-paced setting.On offer is a highly competitive package. For further information and a confidential discussion please email (url removed) or call (phone number removed)