Legal Admin Services Manager (12 month fixed term contract)
Join to apply for the Legal Admin Services Manager (12 month fixed term contract) role at Stephenson Harwood LLP
What We Will Offer If you require this document in an accessible format (e.g. large print), please contact hr.recruitment@shlegal.com.
We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.
You Can Expect
* A competitive salary and a host of family friendly policies
* Life assurance, private health and dental care for you and your family
* A range of flexible benefits including gym discount and retail vouchers
* Tech, cycle and electric car schemes
* One paid day per year to volunteer with any charity you are involved with outside of work
* A wellbeing strategy focusing on four pillars: physical, emotional, financial and social aspects
* Most roles are hybrid; we are happy to discuss flexible working arrangements as part of the application and interview process
* We are an equal opportunity organisation, committed to a diverse workforce; we do not discriminate on age, sex, race, disability, sexual orientation, culture, or any other protected characteristics
Team Structure The firm is comprised of seven main practice areas: corporate; commercial litigation; employment pensions, immigration & private wealth; finance; real estate & projects; and marine, trade and offshore. The global Legal Administrative Support team provides direct support to our practice groups via five main service teams:
* Executive Assistant Team Leaders (TLs)
* Executive Assistants (EAs)
* Administrative Assistants (AAs)
* Team Administrator (TA) Hub
* Offsite document production centre (Williams Lee)
Main Responsibilities
* Deputise for the Head of Legal Administration Services in times of absence.
* Work with the Head of Legal Administration Services to design, deliver and drive the Legal Admin Strategy.
* Review market trends for team structures and consider adoption for Stephenson Harwood, with reference to practice manager and practice group support roles.
* Lead the monthly team leader meetings, prepare agendas and ensure actions are followed up.
* Work with TLs to determine, develop, implement and document best practice processes to optimise team effectiveness.
* Identify service improvements, consult with key stakeholders to resolve issues and facilitate continuous improvement.
* Promote a high-performance culture; recognise and reward high performers; address under-performance promptly; implement formal capability and disciplinary procedures where appropriate.
* Lead the annual review process, assist with talent mapping and objective setting, identify training needs and create a training and development programme; maintain and update team skills matrix.
* Identify and maintain appropriate resource levels to align with business growth; produce business cases for new headcounts.
* Assist EA team leaders and HR with recruitment selection and interviewing.
* Work with local college to manage apprenticeship programme.
* Adhere to risk and compliance policies and raise issues promptly with the relevant Partner and/or Risk and Compliance team.
* Be a strong, positive role model and leader for the wider Legal Administrative Support team.
* Keep Head of Legal Administration Support Services regularly updated on concerns, issues, solutions and other key information.
Attributes/Skills Required
* Strong personal branding and alignment with the firm’s values.
* Highly motivated with the ability to motivate and inspire team members.
* Excellent communication and interpersonal skills (oral and written).
* Ability to work autonomously and as part of a team.
* Excellent time management and prioritisation skills.
* Proven persuasion, influencing and negotiation skills, including conflict management.
* Facilitate problem solving and collaboration.
* Previous legal service supervisory experience.
* Advanced knowledge of all legal software systems.
This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.
About The Firm Stephenson Harwood is an international law firm, committed to creating "positive partnerships" with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex and ever-changing world. Our focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade. With more than 1,400 people, including 210+ partners, across eight offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We also collaborate with high quality law firms worldwide to serve clients in over 100 countries. We encourage applications from diverse talent and particularly welcome underrepresented demographics.
Our Brand Strengths
* GO FAR, GO TOGETHER
* EXPERTS IN MORE THAN LAW
* CAN DO PERSONALITIES
* ALWAYS READY
Seniority level
* Mid-Senior level
Employment type
* Contract
Job function
* Legal
* Industries
* Law Practice
London, England, United Kingdom 1 week ago
London, England, United Kingdom 2 weeks ago
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