Administrative Assistant
Salary: £30,000 per annum
Location: Oldbury (Automation Business onsite)
Hours: 37.5 hrs/week (flexible)
Type: Full-Time, Permanent
Holiday: 33 days (incl. Bank Holidays)
The Role Our client is looking for an organised and proactive Administrative Assistant to support senior management and project teams.
This is a varied role with responsibility across projects, procurement, and office administration.
Key Responsibilities
* Manage RFIs & RFQs
* Create RFQs for suppliers and wholesalers
* Order and track materials for projects & maintenance teams
* Follow up on delivery delays or shortages
* Produce RAMS using a RAMS app
* Hire access equipment
* Book hotels / accommodation for project staff
* General office admin: filing, scanning, document control
* Manage vehicle records, MOTs & servicing
* Schedule meetings for senior staff
* Monitor work orders in FIIX & create reports
* Upload project info to Procore
* Create reports & spreadsheets
* Improve admin systems & processes
* Raise customer invoices & process supplier invoices (Xero – holiday cover)
What We’re Looking For
* Strong organisation & time management
* Excellent attention to detail
* Able to work independently
* Confident communicator
* Comfortable using Excel & Word
* Experience with FIIX / Procore / Xero (desirable)
How Success Is Measured
* Accuracy & time management
* Ability to work autonomously
* Process improvement contribution
* Positive colleague feedback
* Customer satisfaction
Apply Now Interested? Apply today and a consultant will contact you in confidence