Our client is a reputable ship management company seeking a Safety & Quality Manager to support and oversee the company’s HSEQ management system, compliance, audits, and regulatory activities across the fleet.
This role is ideal for a maritime professional with sailing background and shore-based HSEQ exposure who enjoys working in a structured and compliance-driven environment.
Key Responsibilities
* Monitor and acquire regulatory updates from industry sources, review and assess operational impact
* Manage and maintain KPI, PSC, and HSEQ records, including analysis and reporting
* Prepare monthly, quarterly, and annual HSEQ reports for management and vessel owners
* Maintain and update BMS-centric QDMS documentation and reports
* Coordinate and support Top Management Review (TMR) activities, including preparation of HSEQ data and action plans
* Plan and coordinate office-centric drills and prepare final drill reports
* Coordinate internal and external audits, maintain records, update MariApps, and follow up on closure of findings
* Maintain HSEQ Inspection & Audit Planner within MariApps
* Support company audits including DOC, ISO, EU MRV, and FuelEU requirements
* Review and submit VGP annual reports
* Support new builds, vessel takeovers, flag changes, and owner name change activities from HSEQ perspective
* Ensure proper maintenance of SQEMS documentation and SSP status onboard vessels
* Follow up on Alerts, Safety Campaigns, and lesson learnt circulars
* Maintain MLC documentation (DMLC I & II), CSR applications, and related regulatory records
* Participate in SMFF & QI annual TTX exercises and regulatory compliance activities
* Liaise closely with vessels, internal stakeholders, authorities, and external auditors on HSEQ matters
Requirements
* Minimum 2–3 years of relevant shore-based HSEQ / Safety & Quality experience within shipping or ship management industry
* Sailing experience as Master / Chief Officer / Chief Engineer / Second Engineer preferred
* Good understanding of:ISM / ISPS / MLC requirementsPSC & Flag State complianceMaritime regulatory reportingSafety Management Systems (SMS)
* Experience handling audits, inspections, and compliance reporting
* Familiar with MariApps or similar maritime management systems will be advantageous
* Strong analytical, coordination, and documentation skills
* Able to work independently and manage multiple stakeholders in a fast-paced environment
* Good communication and reporting skills
Why Join
* Opportunity to join a stable and established ship management company
* Exposure to international fleet operations and regulatory compliance
* Structured environment with strong learning opportunities
* Regional and global HSEQ exposure
Interested candidates may send your updated CV with salary expectations to erica.ong@caliber8.sg
All applications will be treated with strict confidentiality. Only shortlisted candidates will be notified.
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