Temp role for around 3 months
Admin Assistant - Events and Facilities
Location - Glasgow City Centre
Pay £14.52 - £15.67
37.5 hours per week, Monday to Friday
About The Role And About You
They are looking for a dynamic, self-motivated and customer focused individual to join their team and help by providing a range of administrative support services to all their staff and visitors at their Glasgow office, both in person and remotely.
Working as part of a small but busy team, you will provide office support services to the required service level standard which include the following work streams: Reception, Mail Services, Conference Rooms Management (including catering requests, setting up rooms and clearing rooms), Travel Management, Health & Safety, Office & Building Services and dealing with general enquiries.
You will be responsible for the delivery of a range of facilities and administrative activities to all staff and visitors in delivering an efficient, customer-focused and flexible service to support the smooth running of the Glasgow office.
A motivated and positive team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service. You will also quickly develop a good understanding of policy, processes and knowledge across the organisation. This role will involve walking, moving and carrying for significant parts of the working day.
Key Responsibilities
* Travel Bookings - administer complex travel and accommodation requirements as required by using travel on-line booking systems, liaising with travellers and travel provider ensuring requests are dealt with accurately and efficiently.
* Meeting Room Booking Administration and Meeting Room Set-Up - using the room booking system, administer room booking requests, ensure rooms are set up/cleared accordingly to meeting user requirements, arrange/set up catering requirements and production of reports to various 3rd parties.
* Ensure smooth running of office services in line with procedures and procurement of supplies.
* Reception - provide full reception service, including handling telephone/visitor enquiries, meet/greet visitors in a professional manner and directing appropriately, and franking/mail distribution services.
* Office Security - follow safety and security policies and procedures. Retain records of access card issue/returns, ensuring accurate records are kept up to date. Issue as required staff identity badges.
We are a Disability Confident Employer and are committed to helping find great work opportunities for great people.
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