Office Manager
I’m delighted to be recruiting for my Client based on the outskirts of Wakefield for an experienced Office Manager to assist in leading the Operations and Office Team.
You will form part of the Operations Team ensuring that their Team out in the field, which consists of a team of 40 Operators are scheduled and planned daily/weekly for service visits/pre-planned maintenance inspections and where necessary reactive replanning due to emergencies.
It is essential that you have management experience and ability to prioritise your Teams workload both out in the field and within the office.
This position is to start immediately on a temporary to permanent basis.
Duties
Scheduling and Coordination: Coordinating daily and weekly work plans for 40 Operators, ensuring resources, materials, and personnel are appropriately allocated to meet Customer requirements. Manage to day to day workload of the Office based Team.
Data Management & Reporting: Accurately inputting, updating, and maintaining operational data in various systems, databases, and software. This also involves generating reports and performance metrics for management review.
Communication & Liaison: Serving as a central point of contact between departments (e.g., sales, service, procurement, logistics, and customers) to ensure smooth information and resolve any operational issues or disruptions.
Documentation & Compliance: Managing and maintaining physical and electronic records, ensuring all documentation (e.g., contracts, safety reports, delivery notes) is accurate, up-to-date, and compliant with relevant regulations and internal policies.
General Administration: Performing general office duties such as answering phones, managing supplies and inventory and leading the office based Team.
Candidate Requirements
Candidates must have planning/scheduling experience.
Excellent people management skills.
Ability to work under pressure and handle changing priorities.
Organisational Skills: High attention to detail, time-management, and the ability to multitask effectively in a fast-paced environment are crucial.
Problem-Solving: Proactive approach to identifying and resolving operational challenges and bottlenecks as they arise.
Communication: Excellent written and verbal communication skills for clear interaction with a wide range of stakeholders.
Computer Literacy: Proficiency in Microsoft Office (especially Excel)
Adaptability: The flexibility to adapt to changing priorities and workflows.
Hours of Work
Monday to Friday 0800 – 1630
Pay Rate
Up to £30,000 based upon experience