Legal Coordinator
Location: Crewe, Cheshire
Salary: Competitive
Vacancy Type: Full Time
The Role
As part of their continued growth, they are seeking a Legal Coordinator to manage and coordinate the legal process across land acquisitions, disposals, leases, and related transactions.
This role is central to ensuring that all legal matters progress smoothly and efficiently : maintaining visibility of key dates, obligations, and milestones while supporting their Land and Sales Directors to drive deals through to completion.
Youll be the vital link between their internal teams, external solicitors, and key stakeholders, ensuring every transaction is tracked, managed, and delivered on time.
Key Responsibilities
Land Acquisitions
* Develop and maintain a standard suite of Heads of Terms for:
* Care home purchase options
* Strategic purchase options
* Obtain agreed deal terms from Land Managers and Directors and instruct lawyers to act.
* Maintain and update a live acquisitions schedule covering all instructed matters.
* Liaise closely with solicitors to progress matters to exchange, directing queries to the Land Director or technical team as required.
* Track all live options, promotions, and contracts, including obligations, timescales, and deadlines.
* Provide weekly reports on upcoming deadlines and a monthly countdown summary for management.
Land Sales
* Develop a standard set of Heads of Terms templates for different sale types.
* Support the Sales Director in negotiating and agreeing Heads of Terms with purchasers.
* Instruct solicitors once sale terms are agreed and oversee the legal process through to completion.
* Maintain accurate sales schedules, including:
* Sales instructed
* Sales in progress (with obligations and key milestones)
* Exchanged sales pending completion
* Ensure all completion obligations are satisfied, including obtaining Letters of Reliance prior to completion.
Other Legal Work
* Leases:
* Support the Sales Director in agreeing and issuing lease Heads of Terms.
* Monitor legal progression through to exchange and maintain tenant schedules with key dates.
* Rent Reviews:
* Assist in rent review processes and ensure outcomes are properly documented.
* Ground Rent:
* Instruct and liaise with lawyers on ground rent sales through to completion.
* Leasehold Sales:
* Respond to conveyancing lawyers acting on leasehold sales and update ground rent records accordingly.
* Sales Obligations:
* Prepare and maintain schedules of obligations following land sales and monitor completion.
* Ad Hoc Legal Work:
* Support legal processes including:
* Deeds of Variation to option agreements
* Lease surrenders
* Transfers of owned land or ransom strips
* Deeds of Easement
* Statements of Truth
* Office leases
* Sale of sundry land (e.g. mast sites)
* Licences
* Other occasional staff:related legal matters
Skills and Qualifications
* Strong organisational and administrative skills, with a methodical approach to managing multiple live matters.
* Excellent communication skills : confident liaising with solicitors, Directors, and technical teams.
* A sound understanding of property transactions, ideally in land acquisition, development, or conveyancing.
* Proficiency in Microsoft Office and document tracking systems.
* Accuracy and attention to detail in maintaining records and tracking obligations.
* Ability to work both independently and collaboratively across teams.
Preferred Qualifications:
* Experience working within the property development, strategic land, or care home sectors.
* Familiarity with option agreements, leases, land sales, and planning:related documentation.
* Background in paralegal, conveyancing, or legal administration roles.
* Experience in coordinating between legal, commercial, and technical departments.
Benefits
* Competitive salary based on experience
* 25 days holiday +