Job purpose To take responsibility, including the supervision, of the day-to-day operations of the reception office and office staff To provide effective administrative support to the school’s SLT and other staff of the school, parents and carers, the public and other agencies DUTIES: RECEPTION To supervise the day-to-day work of the reception desk To manage office staff to ensure that they carry out daily duties efficiently o ensure that the front of house presents a smart and professional image to all visitors, ensuring that: * All visitors are received professionally * Telephone calls are answered professionally To receive a wide range of callers to the office, including students, parents, staff and Governors To deal with enquiries professionally, effectively and efficiently through verbal communication and the school’s enquiry email system To attend and organise occasional cover in reception for school events Ensure the Trust’s Child Protection and the School’s safeguarding procedures are always adhered to by office staff and visitors to reception To organise and assist with preparations for school events, projects, and functions ADMINISTRATION AND FINANCIAL MANAGEMENT To be responsible for pupil admissions To manage the school’s admin email account, responsible for forwarding on relevant and important emails To ensure the maintenance of clear and effective filing, records, and other systems and keep them regularly updated To ensure all communications are sent on time to meet school deadlines To liaise with SLT and other relevant staff to ensure that school information and documentation is processed efficiently and within agreed deadlines To ensure that all communications with parents are filed accordingly with the school’s procedures are handed out on time To manage attendance, admissions, and extended leave To co-ordinate work experience students ensuring safeguarding protocols are adhered to To complete the school census and communicate with other agencies to ensure it is accurate To be responsible for entering staff absence and overtime onto the relevant portals and payroll submissions To have an oversight of budget expenditure To raise purchase orders To ensure the Single Central record is up-to-date and accurate To post goods received notes and purchase invoices To track agency supply workers To ensure the school’s Inventry system is accurate and up to date To keep accurate records of monies paid into the bank To collate purchase card invoices and match them back to statements To lead on the promotion and advertising of the school through social media and other media. To ensure the administration of school trips and clubs is accurate and up to date To ensure the school’s website is up-to-date, accurate and compliant OTHER DUTIES To manage the school administration facility including a variety of shared general school administrative jobs when staff absence necessitates, including data entry, photocopying, filing, post distribution, setting up refreshments and reception cover when needed To produce a variety of typed/word-processed documents, PowerPoint presentations and Excel databases To manage the appearance of the school’s front of house To provide any other general administrative services needed by the Headteacher/Trust as requested To evaluate and improve your own practice, and be committed to the Trust’s Professional Growth programme Be committed to efficient and professional day-to-day running of the school To perform any other duties, including covering the essential work of absent colleagues, commensurate with the grading of the post, as directed by the Headteacher To be committed to safeguarding and promoting the welfare of children and young people and follow the safeguarding policy