Job Title: Legal Secretary
Location: Spalding
Contract Type: Full-time, Permanent
About the Role
The Conveyancing Legal Secretary plays a pivotal role in supporting conveyancing solicitors throughout residential (and potentially commercial) property transactions. You'll manage administrative duties, client communication, and legal documentation to ensure smooth, efficient conveyancing processes
Key Responsibilities
* Secretarial & Administrative Support
* Audio and copy-typing correspondence, contracts, transfer deeds and Land Registry forms using digital dictation and word processing
* Managing diaries, scheduling client meetings, appointments and travel arrangements
* Photocopying, scanning, filing, sending/receiving post, and general office tasks
* Case File and Document Management
* Opening, maintaining, and closing client files using your firm's case management system
* Preparing and filing documents such as contracts, SDLT forms, quotes, client care letters, completion statements, and post-completion documents
* Client & Stakeholder Liaison
* Acting as a key point of contact for clients, estate agents, mortgage lenders, local authorities, and other professionals
* Providing regular updates on case status, chasing documents, and managing expectations on timings
* Conveyancing Searches & Legal Compliance
* Ordering and compiling property searches (local authority, environmental, water, flood, etc.), and submitting Land Registry and SDLT applications
* Assisting with AML checks and ensuring compliance with internal and regulatory procedures
Essential Skills & Experience
* Proven secretarial experience in a conveyancing department (minimum 6 months–2 years)
* Fast and accurate audio typing using digital dictation and MS Word/Office
* Competency with case management systems, Outlook, Excel
* Excellent organisational and multitasking skills, with strong attention to detail
* Strong verbal and written communication, client-focused and professional on the phone
* Ability to work under pressure to meet deadlines in a busy environment .
Desirable Attributes
* Conveyancing-related qualifications or training (e.g., Legal Secretary Diploma, ILSPA)
* Experience with post-completion tasks like Land Registry applications and SDLT submissions
* Familiarity with AML processes and complaint handling .
What We Offer
* Competitive salary (£30k–£32k, depending on experience) .
* Comprehensive benefits (pension, life assurance, private healthcare, bonus schemes)
* Professional development opportunities, support for training (e.g., ILSPA Diploma or digital dictation courses).
* A supportive, friendly working culture, often within Legal 500 or high-street conveyancing teams.
If you are interested in learning more about this opportunity or would like to apply, please reply to this email with your CV or reach out to us at - or
Job Type: Full-time
Pay: £30,000.00-£32,000.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Employee discount
* Free parking
* Health & wellbeing programme
* On-site parking
* Private medical insurance
* Referral programme
* Work from home
Experience:
* Legal Secratary : 1 year (required)
Work Location: In person
Reference ID: AS20554