Executive Officers / Personal Assistants to Deputy Directors
Up to 7 posts available. You will work in a fast‑paced and exciting environment where you must anticipate and resolve issues, prioritise competing demands and successfully support your director or Deputy Directors so they can deliver their responsibilities. Primarily by managing a busy diary and providing administrative support.
* Management of the Deputy Director's diary and inbox, including arranging all internal and external meetings and travel, dealing with conflicting engagements and finding ways of resolving competing priorities.
* Ensuring all meeting papers/materials etc are in relevant folders in the inbox or printed, ensuring he/she has all relevant material sufficiently in advance of meetings.
* Confidently and accurately relaying the views and opinions of your Deputy Director and other staff within the Directorate.
* Building and maintaining excellent relations with other PAs across MoJ and externally, and with other staff within the Directorate and wider MoJ.
* Supporting staff with administrative and logistical processes such as ordering new IT.
This list is not exhaustive, and the role and responsibilities will develop over time.
During the application process you will be asked to provide an example of how you have met the following behaviours (see Annex B for more information):
* Making Effective Decisions
* Delivering at Pace
* Managing a Quality Service
* Communicating & Influencing
See CS Behaviours framework for more details at https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf.
We will sift primarily on the Statement of Suitability and the lead behaviour of Making Effective Decisions. Successful applicants will then be invited to an interview, testing both behaviours and strengths.
Interviews will be carried out remotely. During the panel interview, you will be asked behaviour‑based questions to explore in detail what you are capable of, and strengths‑based questions to explore what you enjoy and your motivations relevant to the job role. There is no expectation or requirement for you to prepare for the strengths‑based questions in advance of the interview, though you may find it helpful to reflect on what you enjoy doing and what you do well.
Skills and Qualifications
* Proficient in Outlook, Word, Excel, PowerPoint, OneNote and MS Teams
* Excellent oral and written communication skills
* Excellent organisational, time‑management and task‑management skills
* Ability to be proactive and forward plan
* Highly resilient and takes a "can‑do" attitude to resolving issues
* Can work well within a team and alone
Desirable
* Experience of working in an office/organisational environment and familiarity with Business Support functions
* Experience providing support to Senior Leaders/Deputy Directors/Directors
Disability Confident Employer
The Ministry of Justice is a Disability Confident employer and is committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace.
We offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
Benefits
Annual leave: 25 days on appointment, increasing to 30 days after five years. Additional paid time off for public holidays and one privilege day. Leave for part‑time and job‑share posts calculated pro‑rata.
Pension: choice of pension schemes.
Training: extensive range of training and development opportunities.
Family‑friendly policies: opportunities to work reduced hours or job share.
Paid paternity, adoption and maternity leave. Free annual sight tests for employees who use computer screens.
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