Receptionist and Administrative Assistant
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Receptionist and Administrative Assistant
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Receptionist and Administrative Assistant
Grade 4 (Outer London): £29,346-£31,074 FTE + Performance and Loyalty Bonus + Pension Scheme (LGPS) + Harris Wellbeing Cash Plan + Additional Harris Benefits
Summary
We are looking for a dedicated and detail-orientated individual to join Harris City Academy Crystal Palace as Receptionist and Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.
The working horus for this role will be Thursdays and Fridays, 07:45-16:15, term time only (38 weeks per year).
About Us
Harris City Academy Crystal Palace is a mixed Academy for 1,300 students aged 11-18, with a large sixth form of nearly 400 students.
The Academy has three consecutive Outstanding judgments by Ofsted, with the most recent inspection in 2014 finding the Academy to be Outstanding in every aspect. We are a consistently high performing school. Our motto, ‘All Can Achieve' encapsulates our vision that all members of the Academy community are supported and encouraged to achieve their absolute potential. We believe that a well-supported and valued staff body is the key to our success.
We are the ‘Teaching School Hub' for Croydon and Sutton and we are able to offer all teachers an extensive programme of first class professional development. Harris City Academy Crystal Palace is part of the Harris Federation and this enables us to offer you a comprehensive induction programme and training and development opportunities to support your career development including Masters and other qualifications.
We welcome applicants at any point in their career and are open to full consideration of part time and job share requests.
Main Areas of Responsibility
Your Responsibilities Will Include
* Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
* Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
* Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
* Assist with pupil first aid/welfare duties
* Assist in arrangements for school trips and events
* Providing general clerical/admin support
* Maintaining manual and computerised records
* Producing lists, information and data as required
* Typing, word processing and other IT based tasks
* Sorting and distributing mail
* Ensuring reprographics requests are fulfilled on time
* Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
* Maintaining stock and supplies, cataloguing and distributing as required
* Assisting in ordering uniform
* Providing general advice and guidance to staff, pupils and others
* Undertaking general financial administration e.g. processing orders
Qualifications & Experience
We would like to hear from you if you have:
* NVQ2 or equivalent qualification or experience in relevant discipline
* Good numeracy/literacy skills
* Minimum of two years' school office experience
* Experience of general clerical/administrative/financial work
* Knowledge of safeguarding procedures for young people
* Experience of Reception duties including dealing with visitors to the Academy
For a full job description and person specification, please download the Job Pack.
Next Steps
If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.
Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.
We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Professional Development & Benefits
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.
In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.
Safeguarding Notice
The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.
Equal Opportunities
The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.
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Recruitment of ex-offenders statement
Diversity and equality notice
Before you start your application...
Email communication
Please remember to check your junk mail folders for our email communications. You will receive a confirmation email once you submit, or save the progress, of your application. Please check your junk/spam folder and add us to your safe senders list to ensure all future email communication is received. This is important to ensure you are kept up to date on the status of your application and to avoid delays in the recruitment process.
Applying online
We strongly advise that you complete the personal information section first and then save the progress of your application. You can return at any time to update and complete the rest of the application. Please ensure you regularly save the progress of your application to avoid losing any data.
Once saved, you will receive an email with instruction on how to retrieve your application using a unique code.
To submit an application, you’ll need to have ready:
* Personal information about you
* Details of your education and employment history
* Details of any qualifications and training gained
* A CV and/or supporting statement to upload
Using Your CV Or LinkedIn Profile To Apply
To reduce the application time, you will have the option to upload a CV or use your LinkedIn profile when applying for the job. The information in your CV or LinkedIn profile will auto populate the relevant sections of the online application, but please ensure you check this before submitting.
If you have applied to work with us before, you can reuse and update an existing application.
Need any help and support?
Visit our Applying page for FAQs and support with completing your application.
We look forward to receiving your application.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
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Primary and Secondary Education
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