Overview
Job purpose
Are you a team player looking for a unique opportunity to grow your skills, gain qualifications, and work at the centre of Government?
We’re looking for talented people to join us in Ministerial Private Office division as Assistant Private Secretaries (APS).
Assistant Private Secretaries provide a pivotal role within Private Office through management of all correspondence, Ministerial diaries, administration and logistical support for Ministers; playing a vital role in supporting the Scottish Ministers’ schedules; and managing communication channels with the wider Scottish Government and external stakeholders.
Time spent in Ministerial Private Office will mean that you learn and understand the intricacies of Parliamentary and Cabinet business whilst observing decision making at its highest level in Government.
This is a Modern Apprenticeship opportunity, throughout the first 12 months the success candidate will be expected to gain a relevant SVQ qualification. Support will be provided by an internal assessor who will work with you on a monthly basis with time given to work on your qualification. We will invest in your potential by supporting your development and giving you opportunities to stretch in post.
Responsibilities
* Coordinate all diary requests, liaising with the Private Office team, communications colleagues, Special Advisers, policy teams, and external stakeholders to ensure effective scheduling and prioritisation.
* Oversee meeting arrangements, including logistical support and commissioning of Ministerial briefings.
* Maintain the Ministerial Database, process expenses, and handle purchasing activities for the Private Office via Oracle.
* Organise Ministerial travel in collaboration with the Scottish Government’s travel provider.
* Handle Ministerial correspondence, determining appropriate response types, prioritising incoming and outgoing communications, and ensuring quality assurance in partnership with policy colleagues.
* Administer the Parliamentary Question process, working with Special Advisers to compile briefings for potential supplementary questions under tight deadlines.
* Coordinate Cabinet papers, ensuring timely and comprehensive briefing preparation for the Minister.
Success Profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Behaviours
* Communicating and Influencing – Level 1
* Working Together – Level 1
* Managing a Quality Service – Level 1
* Delivering at Pace - Level 1
You can find out more about Success Profiles Behaviours, here.
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This employer is part of the Disability Confident scheme. This means if you identify yourself as disabled, and meet the minimum criteria for this job, you should be offered an interview.
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