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Apply to: Receptionist/ Administrative Apprentice Level 3
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Receptionist/ Administrative Apprentice Level 3
Apply From: 21/12/2024
Learning Provider
Delivered by HRUC (HARROW, RICHMOND AND UXBRIDGE COLLEGES)
Employer
TRUEFORM ENGINEERING LIMITED
Vacancy Description
About the Role: To provide an efficient and professional reception for Trueform Engineering Ltd and to provide vital administrative support to the Social Value Coordinator.
Responsibilities & Duties
Your main responsibilities and duties will include:
* Call Handling / Meet and Greet Visitors:
o Answer all incoming telephone calls and direct to the appropriate person promptly and in a professional manner.
o Ensure that all messages are passed on to the appropriate person efficiently.
o Meet and greet visitors, offering them refreshments and directing them to the right person.
o Manage the visitor’s induction and ensure that all visitors are issued with a pass.
o Ensure that the reception area is kept tidy at all times.
* Meetings:
o Organizing and arranging lunches/refreshments for meetings as and when required.
o Maintaining supplies for meeting rooms ensuring that they are stocked daily with all required supplies.
* Handling Incoming / Outgoing Post:
o Pass incoming post unopened for distribution.
o Prepare all outgoing post for collection on a daily basis by Royal Mail.
* Admin Support:
o Providing administrative support to the Social Value Coordinator.
o Schedule meetings related to Social Value initiatives and projects.
o Provide logistical support to help facilitate employee volunteering days.
o Update the social value data spreadsheet with guidance from the Social Value Coordinator.
o Send organization-wide Social Value emails detailing current and future projects.
o Record updates to key data in relation to Social Value activities with guidance from the Social Value Coordinator.
o Liaise with line managers to complete actions from the Social Value agenda with support from the Social Value Coordinator.
o With guidance from the Social Value Coordinator, develop presentations for Quarterly Social Value meetings.
* Travel:
o Co-ordinate approved travel arrangements on behalf of Trueform employees as and when required.
Key Details
Vacancy Title
Receptionist/ Administrative Apprentice Level 3
Employer Description
Trueform is a pioneering technology & manufacturing company that provides leading products, manufacturing, and specialist engineering solutions for all modes of passenger transport.
Vacancy Location
Trueform Engineering Ltd, Unit 2-4, Trading Estate, Pasadena Close Hayes UB3 3NQ
Wage Frequency
Custom
Number of Vacancies
1
Vacancy Reference Number
1000292673
Key Dates
Apply From
21/12/2024
Closing Date For Applications
2025-01-05 23:59:59
Interview Begin From
Possible Start Date
2025-01-06 00:00:00
Training
Training to be Provided
Apprentices will be required to attend college at least x1 day per week either at Uxbridge, Harrow or Hayes Campus completing necessary mandatory training and units associated with the apprenticeship.
The apprentice will be required to complete:
* Work towards gaining a full Qualification.
* Employment Rights and Responsibilities.
* Skills, Knowledge, and Behaviours.
* Standard and End Point Assessment.
Other training will be provided by the employer as required to enable the fulfilment of the job role.
Learning Provider
HRUC (HARROW, RICHMOND AND UXBRIDGE COLLEGES)
Skills Required
Organisation skills, Communication skills, IT skills, Administrative skills, Team working
Apply Now
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