Merrifield Consultants are delighted to be partnering with a prestigious scientific membership organisation to recruit an Events and Programme Coordinator.
About the Role
Working within a busy Programme and Events team, you will play a central part in coordinating high profile scientific events, supporting the medals and awards cycle and ensuring the seamless delivery of prize lectures and annual activities. You’ll manage inboxes, maintain accurate records, prepare event materials, and contribute to continuous improvement across processes.
This is an excellent opportunity for someone with proven events experience, strong administrative capability and a passion for supporting the scientific and academic community.
Salary: £31,000 per annum
Contract: Fixed term until January 2027
Hours: 35 hours per week, with some evening work
Location: London with a hybrid working style
Please note: Sponsorship cannot be offered for this role.
Your responsibilities:
Event & Meeting Administration
* Support the organisation and delivery of events and strategic scientific meetings.
* Draft and proof written materials including programme booklets and briefing documents.
* Manage invitations, registrations and CRM records.
* Update event information on the website and prepare event materials (badges, seating plans, scrolls).
* Assist with speaker expenses and post event administration.
* Support onsite delivery of scientific meetings and wider programme events.
* Manage team meeting series and room bookings.
* Provide general administrative support across the team.
Medals & Awards Programme
* Support the nominations cycle, including data gathering, analysis and document preparation.
* Coordinate referee requests and committee materials.
* Assist with the scheduling and onsite delivery of prize lectures.
* Provide post lecture administrative support.
Relationship Management
* Manage shared inboxes and respond to queries promptly.
* Build strong working relationships across the organisation to support effective event delivery.
* Take a continuous improvement approach to processes and systems.
What you’ll bring
* Excellent knowledge of Microsoft Office, Teams and databases.
* Strong organisational skills, ability to manage a varied workload and excellent written and verbal communication skills.
* Understanding of the scientific/academic community (desirable).
* Demonstrable events experience, ideally with high profile stakeholders.
* Proven customer service experience.
* Ability to build strong relationships with internal and external partners.
* High attention to detail and ability to produce accurate work under pressure.
Extras
* Flexibility to work occasional evenings.
* Positive, reliable and proactive approach.
* Ability to multitask, prioritise and maintain high standards.
Ready to apply?
Please submit your application. We’d love to hear from you!
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.