Overview
The successful applicant will be responsible for maintaining stock integrity, supporting product compliance processes, and ensuring audit readiness across all sites. The role reports directly to the Stock Control & Compliance Manager. The candidate will play a key role in safeguarding stock accuracy, supporting inbound quality checks, and contributing to audit and compliance requirements.
Responsibilities
* Maintain compliance documentation, including LTSDs (Long term supplier declaration) and supplier product records
* Conduct data checks for current and new products (GS1 standards, barcodes, labels, and product specifications)
* Assist with traceability exercises, mock recalls, and audit preparation
* Gather and organise data related to product recalls, quality concerns, and audit evidence
* Support the review and implementation of product regulatory or legislative changes
Stock Integrity & Traceability
* Develop a strong understanding of stock systems, transactions, and data flows
* Serve as a key point of contact for stock-related enquiries
* Reconcile stock data between Sage X3 and third-party WMS platforms
* Proactively investigate and resolve discrepancies, stock-on-hold issues and allocation problems
* Monitor inventories, shelf life, part pallets, rotation and cycle counts, ensuring accurate reconciliation and reporting
* Process stock adjustments and disposals when required
Inbound & Quality Control
* Monitor receiving schedules and request or verify shipping and delivery documentation
* Update system records for order changes (codes, dates, quantities)
* Analyse BBE/shelf life and liaise with suppliers as required
* Share pre-advice documentation with warehouses and proactively highlight anomalies or deviations
* Check and confirm goods receipts and process them promptly in the system
* Work with suppliers and warehouses to resolve variances, damages, quality issues, and other non-conformities affecting stock accuracy
* Handle the registration, tracking, and closure of purchase returns and outstanding enquiries to maintain accurate inventory records
Additional Responsibilities
* Support weekly/monthly stock cut-offs and maintain stock reporting/KPIs
* Assist with product creation in the system
* Identify and analyse recurring issues, perform root-cause analysis, and recommend improvements
* Adhere to established processes and procedures and contribute to their continuous improvement
* Support system testing or updates related to stock workflow
Requirements
* Strong problem-solving skills with a practical compliance-focused approach
* Intermediate Excel proficiency (e.g., formulas, lookups, pivot tables)
* Strong communication skills, both written and verbal
* Ability to prioritise, work independently, and manage workload effectively
* Minimum one year in a stock control or inventory environment
* Familiarity with GS1 standards and product compliance requirements
* Experience with Sage X3 or similar ERP systems
* Familiarity with EDI transactions (e.g. purchase orders, ASNs, or goods receipt confirmations)
* Understanding of supply chain and distribution principles
* Exceptional attention to detail and strong record-keeping accuracy
* Systems focused mindset and inquisitive approach
Working Hours
Monday to Thursday: 9 am to 5 pm (30 min lunch). Friday: 8 am to 4 pm (30 min lunch).
Why Join Us?
* 28 days holiday, including bank holidays
* Company pension scheme
* Benenden Health membership
* Free eye test voucherFree annual flu jab
* Mental Health First Aid Team support
* Regular company events
* Free on-site parking
* A supportive and collaborative work environment
* Hybrid working arrangement (minimum 2 office days)
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