Overview
Admin Assistant Vacancy – Join Our Friendly Primary School Team!
We are seeking a dedicated and organised Admin Assistant to join our vibrant primary school. This is a fantastic opportunity to play a key role in supporting the smooth running of our school and making a positive impact on the lives of our pupils, staff, and families.
Purpose of the Job
To provide general clerical or administrative support to the school under the direction or instruction of senior staff.
Key duties and responsibilities
* Provide administrative support e.g. photocopying, filing, emailing, completion of routine forms, administration relating to school meals. This could be directly supporting the Head teacher.
* Update manual and computerised records/management information systems.
Individuals in this role may also undertake some or all of the following:
* Undertake reception duties; act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.
* Open, sort and distribute incoming mail and post outgoing mail.
* First point of contact for sick pupils, liaise with parents / carers / staff.
* Assist with arrangements for visits, for example by school nurse, photographer and other meetings as required sending relevant documents to participants.
* Ensure completion of attendance registers and provide weekly attendance summary to DHT.
* Arrange orderly and secure storage of supplies of stationery and first aid items and replenishing supplies.
* Occasionally handle cash e.g. for charity donations. Handle online payments, eg: school visits and keep simple financial records and process invoices for payment, referring any problems to the line manager, to ensure that financial records are accurate.
* Undertake photocopying and shredding as required, reporting faulty machinery and equipment as necessary e.g. arranging photocopying engineer repair visits.
* Communicate with parents/carers via email and ParentMail
* Assist teaching staff with school trips e.g. booking transport.
* Other responsibilities as and when directed by the Headteacher.
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