About the role
We are looking for an experienced and proactive Recruitment Coordinator to take ownership of end‑to‑end recruitment activity across the College. This is a hands-on delivery role, acting as a trusted recruitment partner to recruiting managers and ensuring appointments are made efficiently, compliantly and to agreed timescales.
Working as part of a small HR Operations team and reporting to the HR Manager, Operations, you will manage the full recruitment lifecycle from vacancy approval through to offer, appointment and onboarding. You will advise, influence and challenge managers where required to maintain high standards, meet deadlines and ensure recruitment decisions are well evidenced and compliant with policy and employment legislation.
This is not a purely administrative role; it requires confidence, organisation skills and the ability to drive recruitment activity forward while providing a high-quality service to managers, candidates and other stakeholders.
Key responsibilities
Recruitment delivery
1. Lead and coordinate end‑to‑end recruitment processes across the College.
2. Act as a trusted adviser to managers on recruitment strategy, job design, attraction methods, shortlisting and selection.
3. Proactively manage recruitment timelines, chasing, challenging and escalating where necessary to prevent delays.
4. Coordinate advertising activity and advise on job descriptions, person specifications and advertising channels.
5. Quality assure shortlisting and interview documentation to ensure accuracy, fairness and compliance.
6. Support and, where appropriate, participate in interviews, providing guidance on best practice and note taking.
7. Manage candidate communications to ensure a positive and professional candidate experience.
8. Maintain accurate recruitment records in line with GDPR and College requirements.
Pre-employment checks and appointment
9. Manage appointment processes, including issuing offers and contracts.
10. Ensure all pre-employment checks (including PVG, references and right to work) are completed prior to start dates.
11. Liaise closely with managers and Payroll to ensure appointments are processed accurately and on time.
Advisory and operational HR support
12. Act as a professional first point of contact for recruitment and wider HR operational queries.
13. Advise managers on contract variations and contractual changes, ensuring accuracy and adherence to deadlines.
14. Prepare and issue contract variation letters and associated documentation.
Data, reporting and compliance
15. Maintain HR and recruitment systems to a high standard, ensuring data quality and compliance.
16. Produce recruitment reports and management information as required.
17. Identify recruitment trends, delays or risks and highlight improvement opportunities.
General HR operations
18. Contribute to a high-quality HR service across the College.
19. Support wider HR operational activity and projects as required.
20. Assist with elements of employee lifecycle administration and absence administration.
About you
Essential
21. Educated to SCQF Level 5 or equivalent, or substantial relevant experience.
22. Demonstrable experience of delivering end‑to‑end recruitment.
23. Experience advising and supporting managers through recruitment processes.
24. Working knowledge of recruitment systems and e‑recruitment tools.
25. Able to manage competing priorities and work to deadlines with confidence.
Desirable
26. CIPD Level 3 qualification or working towards.
27. Experience of using iTrent or similar HR systems.
28. Knowledge of employment law relating to recruitment.
29. Experience producing recruitment metrics and reports.
30. Strong stakeholder management and customer service skills.
31. Experience with contract and payroll-related administration.
32. Good working knowledge of Microsoft applications, including Word, Excel, PowerPoint, Lists and Forms.
Working arrangements
There are two part-time posts, totalling 42 hours per week, ideally split into 21 hours per person, ideally working over four or five days per week. There is also an option to be flexible with working patterns where necessary.
The roles are primarily based onsite at the Milton Road campus, with occasional working from other campuses.
Please see the attached Job Description and Person Specification for further details.
Selection Process:
For this role, we are working in partnership with Leading Kind, who provide digital software to support a robust and fair recruitment process. This approach is designed to reduce bias by assessing your skills at the outset.
Your assignments will be reviewed by a panel who cannot see any identifying personal information, including your CV, while assessing your ability to demonstrate the required skills. As a result, the guaranteed interview scheme does not apply to this recruitment round. Invitations to interview will be based on demonstrated skills.
Please ensure you read the scenario questions carefully and submit your response only when you are satisfied it is complete.
Quite simply, if you do not demonstrate your skills in action, you will not be invited to interview.
If you are shortlisted, you will receive the interview questions and presentation topic in advance, enabling you to further demonstrate your skills and knowledge.
To be considered for interview, please complete the online assessment here: Leading Kind Recruitment Coordinator
Interviews are likely to be held week commencing 1st June .