Assistant general services manager

Full timeMonday - FridayUp to £32000 per annum plus our Sodexo employee benefits packageOpportunities for professional developmentAssistant General Services ManagerPaisley, PA4 9RFAt Sodexo, we're passionate about our people.We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.We are looking for a highly organised and proactive Assistant General Services Managerthat will act as a key support to the General Services Manager and serves as a secondary point of contact for Sodexo on site, covering both soft and hard services. The role is responsible for supporting the smooth day-to-day running of the operation, including administration tasks such as invoicing, purchase orders, payroll processing, and general office support.The post holder will also support the Site Lead and provide cover during periods of absence.Key responsibilities:Support the General Services Manager in the day-to-day running of site services to ensure smooth operational performanceManage and maintain client work orders, including updates, reporting, and accurate service recordsAllocate and coordinate work for cleaning and security teams in line with contract requirements, budgets, and service standardsProcess invoices, raise purchase orders, and support general finance and administrative activitiesAssist with payroll processing and maintain accurate employee and personnel recordsSupport month-end reporting, including financial summaries and operational reportingMaintain filing systems, including food safety records and HACCP documentationManage office supplies, PPE, and approved ad-hoc purchasing requestsLiaise with subcontractors to ensure services are delivered to required standardsSupport compliance with health and safety, hygiene, fire, COSHH, and site regulationsEnsure equipment is maintained in safe working order and report faults promptlyAct as point of contact for client queries in the absence of the General Services ManagerDeputise for the General Services Manager when requiredSupport senior management with reporting, administration, and presentations as neededCarry out additional reasonable duties to support operational requirementsSupport cost control, including labour, expenses, and purchasing within agreed budgetsAssist with financial reporting and monthly management informationProcess card payments, maintain till systems, and manage user recordsSupport financial reconciliation and month-end processesSupport payroll administration and maintain accurate HR records and documentationMaintain organisational charts and employee recordsSupport recruitment, induction, training, and ongoing staff developmentEnsure training records are accurate and up to dateSupport employee relations queries and help resolve issues in a timely mannerAssist with team meetings and communication briefingsSupport holiday planning and workforce scheduling to ensure adequate coverSupport delivery of contractual, financial, and operational performance targetsEnsure compliance with all health, safety, and statutory requirementsSupport effective workforce planning and service delivery across site operationsHelp maintain high standards of service delivery in line with company policiesWhat we're looking for:Experience in facilities operations, administration, or people managementStrong organisational skills with the ability to manage multiple prioritiesHigh attention to detail and accuracyStrong communication and interpersonal skillsAbility to work independently and as part of a teamExperience working in a compliance-driven environmentCompetent in Microsoft Office applicationsGood understanding of business and administrative processesStrong customer service approachExperience working with internal systems (SAP experience desirable but not essential)Why Sodexo?:Working with Sodexo is more than a job; it's a chance to be part of something greater.Belong in a company and team that values you for you. Act with purpose and have an impact through your everyday actions.Thrive in your own way.We also offer a range of perks, rewards and benefits for our colleagues and their families:Unlimited access to an online platform offering wellbeing supportAn extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeingAccess to a 24hr virtual GP ServiceSodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)Save for your future by becoming a member of the Pension PlanOpportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development toolsBike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fitSodexo UK and Irelands enhanced benefits and leave policiesA little more about Sodexo:At Sodexo, our purpose is to create a better every day for everyone to build a better life for all.As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.We are committed to being an inclusive employer. We are a forces friendly employer.We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.We're a Disability Confident Leader employer.We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.Click here to read more about what we do to promote an inclusive culture.Ready to be part of something greater?Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications