HAIL has partnered with a UK leading Private Equity firm based in Mayfair who are seeking a highly accomplished Executive Assistant to provide first-class support. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and understands the unique demands of financial services at the highest level.
As a key member of the support team, you will act as a strategic partner to one of the Partners, one Director and one Senior Associate to ensure they are fully supported to operate at maximum efficiency. You will also be a team player in the large team of EAs who all work closely together to ensure seamless support and a positive working environment.
Key Responsibilities
* Executive Support: Provide seamless, high-level support to the Partner and their team.
* Diary Management: Coordinate complex, ever-changing diaries across global time zones with absolute accuracy.
* Travel Management: Organise multi-leg international travel itineraries, including flights, transfers, accommodation, and visas.
* Meeting Coordination: Schedule and prepare for board meetings, client presentations, and internal strategy sessions, ensuring all materials are accurate and distributed in advance.
* Expense & Financial Administration: Prepare and process expenses, invoices, and corporate card reconciliations with accuracy and timeliness.
* Deal knowledge: Engaging with the team to develop a clear understanding of live deals the team are working on.
Candidate Profile
The successful candidate will bring:
* Proven EA experience gained within private equity, investment management, or a similar financial services, fast-paced environment.
* Exceptional organisational skills, with the ability to prioritise under pressure and manage conflicting demands seamlessly.
* Strong business acumen, able to understand the context of projects and anticipate needs without direction.
* Excellent communication skills, both written and verbal, with the ability to engage credibly with senior stakeholders.
* High attention to detail and a track record of delivering to exacting standards.
* Cultural agility, comfortable working across different geographies and time zones.
* Tech proficiency, with strong MS Office skills (Outlook, Excel, Word, PowerPoint) and experience with business systems such as Concur, Workday, or similar.
What We’re Looking For
This is not a standard EA role. We are looking for someone who:
* Operates with integrity and rigour at all times.
* Thrives in a fast-paced, high-performance environment.
* Has a solutions-focused mindset, taking ownership and delivering results with precision.
* Enjoys being part of a collaborative, world-class team while maintaining a high level of autonomy.
Company benefits
* Market leading salary package
* Private healthcare
* 25 days vacation
* Weekly team lunches
* Free gym and subsidised PT sessions