Job Description:
Prose on Pixels is a global content at scale agency built to address the marketing challenges of today and deliver meaningful content into the future. With our unique AI-powered Audience-First production model, we create, scale, and personalize content to captivate audiences and achieve desired brand and business outcomes.
We deliver production with a performance mindset - resulting in harder working content, reduced waste, and stronger ROI.
Introduction:
We’re looking for a highly organized and proactive Senior New Business Executive to support the delivery of pitch processes and new business initiatives. This role plays a key part in coordinating timelines, preparing materials, and maintaining accurate tracking across all opportunities. You’ll work closely with internal teams to gather inputs, manage logistics for meetings and events, and support proactive outreach efforts. Ideal for someone detail-oriented and collaborative, this role is a great opportunity to grow within a fast-paced, creative environment.
Mission & Responsibilities:
* Support the management of RFP and pitch processes
* Coordinate timelines, schedules, and status updates across workstreams.
* Assist in the preparation of pitch materials, including decks, team bios, case studies, and credentials
* Liaise with internal teams to gather and format inputs for submissions.
* Maintain and update the Global New Business tracking tool
* Track opportunities, stages, submissions, and outcomes, ensuring accuracy and consistency across entries and reporting.
* Coordinate internal and external meetings/New Business events
* Schedule and manage logistics for pitch meetings, internal showcases, and client-facing sessions. Help prepare agendas, take notes, and ensure follow-ups are actioned.
* Support case study and credential development
* Assist in gathering project details, performance data, and creative assets for new business materials. Work alongside the Communications Lead to keep POP’s case study bank and credentials updated and accessible.
* Assist in proactive client outreach
* Help research target companies and contacts, coordinate outreach activity, and track responses and meetings.
* Manage key administrative processes
* Maintain folders, version control, calendars, and shared documents for all active new business projects. Ensure knowledge-sharing and organization across all New Business materials and tools.
Background/Experience & Skills:
* 2+ years’ experience in a coordination, project support, or new business role within a creative, media, or production agency.
* Strong organizational skills with the ability to manage multiple timelines, schedules, and deliverables.
* Experience supporting RFP and pitch processes, including coordinating inputs and formatting materials.
* Proficient in maintaining CRM systems and tracking tools, with a keen eye for detail and data accuracy.
* Skilled in stakeholder communication and cross-functional collaboration.
* Confident managing internal and external meeting logistics, including agendas, notes, and follow-ups.
* Familiarity with preparing pitch materials such as decks, bios, case studies, and credentials.
* Comfortable conducting desk research to support lead generation and client outreach.
* Strong administrative skills, including version control, calendar management, and document organization.
* Proactive, reliable, and solutions-focused, with a collaborative mindset.
* Excellent written and verbal communication skills.
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Contract Type: Permanent
Note: We are committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We welcome applicants irrespective of age, sex, race, ethnicity, disability, or other factors unrelated to job performance.
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