Main Purpose of the Job:
The School Administrative Assistant is a key member of the school's support team, responsible for ensuring the smooth and efficient operation of the school office. This role involves a wide range of administrative and organisational tasks, supporting the leadership team, staff, pupils, and parents. As the first point of contact for many visitors and enquiries, the Administrative Assistant plays a vital role in promoting a welcoming and professional image of the school.
Office Administration & Reception
* Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment.
* Act as the first point of contact for parents, visitors, and external agencies - handling phone calls, emails, and face-to-face enquiries with efficiency and warmth.
* Undertake reception duties, including signing in visitors and managing security protocols.
* Coordinate school communications such as newsletters, letters to parents, and website updates.
* Support the organisation of school events, trips, and meetings, including diary management for senior staff.
Pupil & Attendance Support
* Monitor and record pupil attendance and punctuality, following up on absences in line with school policy.
* Assist with pupil admissions, transfers, and leavers, ensuring accurate and timely documentation.
* Provide welfare support to pupils, including first aid, liaising with parents, and maintaining up-to-date medical records.
* Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.
Administrative & Clerical Support
* Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation.
* Maintain manual and computerised records using the school's MIS (e.g. Arbor), producing reports and data as required.
* Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence.
* Sort and distribute mail, complete standard forms, and submit returns to external agencies (e.g. DfE).
* Organise teacher cover and maintain the weekly cover timetable.
Finance & Resources
* Process orders, invoices, and payments in line with school financial procedures.
* Order and maintain office and classroom supplies, ensuring stock control and value for money.
HR & Compliance
* Support HR processes including maintaining staff records, processing DBS checks, and assisting with recruitment.
* Ensure compliance with school policies, including safeguarding, data protection, and health and safety.
* Provide guidance to staff, pupils, and visitors on school procedures and expectations.
IT & Systems Support
* Confidently use ICT systems and software (e.g. Word, Excel, databases) to support administrative tasks.
* Operate and maintain office equipment such as photocopiers and interactive whiteboards.
* Assist pupils and staff with basic ICT-related queries when needed.
Team & School Support
* Contribute to the training, supervision, and development of other support staff as required.
* Participate in staff meetings, training sessions, and performance development activities.
* Support the school's ethos and values, promoting a positive and inclusive environment for all.
Continuing Professional Development
* Participate in the school's Performance Management Scheme.
* Undertake professional development as identified to enhance your role and impact.
Job Types: Part-time, Permanent
Pay: £28,617.00-£29,856.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person