Summary
Applications are invited for a part time secretary/assistant for an immediate start, if possible, to fill a position working for an Associate Solicitor in the Private Client Dept in the Port Talbot area.
You must have good communication skills, be computer literate and be able to deal with members of the public and professionals in a calm and constructive manner. A knowledge and experience of working in a legal support role is essential.
The position is office based and you will be required to work Monday, Tuesday and Friday 9am - 5pm (with an hour for lunch, unpaid). However, you may be required to work outside of these hours therefore flexibility and your own transport is also essential.
Remuneration will be dependent on experience. A 3 month probationary period will be completed after which the position will be reviewed.
The firm is an Equality Opportunities employer.
Main duties include:
* Providing full support to the fee earner from file opening to file closure
* Ensuring the firm's compliance processes and procedures are strictly adhered to
* Producing correspondence and other documentation via the firm's case management system
* Preparation of contract paperwork and online applications
* Maintenance of comprehensive and accurate client admin files.
* Responding to enquiries on behalf of the fee earner.
* Assistance in general team administration including taking calls and directing accordingly
* Monitor the fee earner's inbox and respond to emails as necessary
* Management of fee earner diary
* Schedule appointments and meetings
* Maintain confidentiality of sensitive information
* Any other reasonable tasks
Essential skills and experience:
* Experience working as support/assistant in a legal environment is essential.
Desired skills and experience:
* Strong and efficient secretarial and admin skills
* High level of attention to detail
* Fast, accurate typing ability
* Experience of using case management systems and external online systems is essential
* Excellent communication and interpersonal skills
* Very well organised
* Friendly & professional attitude
* IT literate - Microsoft Word / Excel / Outlook / Case Management Systems
* Experience of working in a legal environment of at least 1 year is essential
Only Candidates who successfully meet the requirements will be contacted and invited for an interview.
Job Type: Part-time
Pay: From £12.50 per hour
Expected hours: 24 per week
Benefits:
* On-site parking
Experience:
* legal: 2 years (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person