Job summary The position is for an organised and motivated individual to provide secretarial support within Community Paediatrics in Mancot. The role involves audio typing of clinical letters, handling medical records, filing, taking accurate minutes for meetings and carrying out a range of administrative tasks. Strong attention to detail, good communication skills, and the ability to work both independently and as part of a team are essential. The post holder must manage their workload effectively and contribute to the smooth running of the service. The ideal candidate will have a good standard of education, excellent keyboard and Microsoft Office skills, and be capable of using their initiative. They should be efficient, well-organised, and prepared to undertake a variety of duties as required. Candidates must be able to maintain patient confidentiality and ensure a high standard of customer care at all times. Main duties of the job Provide comprehensive administrative and secretarial support to consultants, doctors, nurses and wider Community Paediatric team. Type clinic letters, reports and correspondence often from digital dictation ensuring accuracy and timely turnaround. The post holder will deal with relevant correspondence, telephone or personal enquiries efficiently and effectively. The post holder will be expected to undertake any additional duties and responsibilities to ensure that service delivery is effectively maintained. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Experience Essential Previous experience in Audio and Copy typing Previous experience of communicating confidential information Desirable Considerable previous Medical Secretarial experience Medical Terminology Minute taking qualification or experience Skills & Knowledge Essential Excellent working knowledge of Patient Administration Systems Able to use Word/Excel/ SharePoint/Email/Outlook Good organisational skills Experience of planning and priority rising own workload Desirable Note/Minute taking Oracle knowledge NHS experience Qualifications Essential Good standard of education - GCSE Maths & English at Grade C or above, or equivalent RSA /OCR Level 2 or equivalent experience ECDL/Clait Plus or IT qualification Audio Typing Desirable NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards Medical Typing RSA Stage II or equivalent experience AMSPAR Qualification Personal Qualities Essential Able to work on own initiative, whilst understanding the need to seek advice from seniors when necessary Able to work as part of a team Able to work in a busy environment Positive and enthusiastic attitude Previous experience of dealing with sensitive/confidential information Desirable Ability to speak Welsh Flexible attitude to changing demands Person Specification Experience Essential Previous experience in Audio and Copy typing Previous experience of communicating confidential information Desirable Considerable previous Medical Secretarial experience Medical Terminology Minute taking qualification or experience Skills & Knowledge Essential Excellent working knowledge of Patient Administration Systems Able to use Word/Excel/ SharePoint/Email/Outlook Good organisational skills Experience of planning and priority rising own workload Desirable Note/Minute taking Oracle knowledge NHS experience Qualifications Essential Good standard of education - GCSE Maths & English at Grade C or above, or equivalent RSA /OCR Level 2 or equivalent experience ECDL/Clait Plus or IT qualification Audio Typing Desirable NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards Medical Typing RSA Stage II or equivalent experience AMSPAR Qualification Personal Qualities Essential Able to work on own initiative, whilst understanding the need to seek advice from seniors when necessary Able to work as part of a team Able to work in a busy environment Positive and enthusiastic attitude Previous experience of dealing with sensitive/confidential information Desirable Ability to speak Welsh Flexible attitude to changing demands Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.. Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.. Employer details Employer name Betsi Cadwaladr University Health Board Address Catherine Gladstone House Mancot CH5 2EP Employer's website