* First point of contact for office visitors (including hospitality) and telephone enquires; dealing with queries where able and forward detailed accurate messages
* Arrange internal/external meetings, including travel arrangements, management of attendees, minutes and follow up actions
* General administration: Up to date contact lists; prepare standard correspondence and documentation; filing manual and electronic, photocopying, scanning, printing of drawings, shredding and archiving; distribution of incoming and outgoing post
* Undertake Fire Marshall or First Aid training if required
* Implementing electronic purchase orders through the Contracts Department and eventually enrolling through other Company departments
* Collate relevant H&S risk and COSHH assessments, and O&M Manuals as instructed
* Assist Company Estimators in producing tender submissions and chase responses
* Assist the design team using various design software, CAD, PDF, etc.
* Establish and maintain an accurate equipment/plant 'on-off' hire schedule
* Review, develop and maintain company systems and procedures (computerised and manual) to meet the needs of the changing business
* Assist the Office Manager in standardising company documents and implementing new working structures to improve efficiency
* Comply with health and safety policies and arrangements, eventually working with the Office Manager to update company procedures and document templates
* Monitor and order stationary
Undertake any other duties as required, commensurate with the level of the post
The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.