Job Description
Accounts Assistant
Principal Responsibilities
* Maintain accurate and up-to-date accounting records.
* Prepare and process approved journal entries and reference data within the ledger system.
* Reconcile balance sheet accounts and resolve discrepancies.
* Manage payment processing in line with delegated authorities and follow up on outstanding invoices and statements.
* Issue customer invoices and statements, and monitor and resolve outstanding balances.
* Handle receipts, including banking and matching to outstanding debts.
* Monitor cash movements and maintain appropriate balances.
* Maintain electronic banking systems in accordance with delegated authorities.
* Calculate and process financial items such as commissions, premiums, provisions, taxes, accruals, prepayments, investment movements, depreciation, bad debts, and internal allocations.
* Support the preparation and distribution of approved financial reports, including:
o Management accounts, performance dashboards, and key indicators.
o Cash flow analysis and forecasting.
o Statutory and regulatory levies.
General Responsibilities
* Build and maintain effective working relationships across teams and with external partners.
* Ensure operational procedures and controls are documented, followed, reviewed, and updated regularly.
* Take ownership of personal development and continuous learning.
* Adhere to organisational policies regarding data and information security.
* Provide support and coverage for team members as needed.
* Participate in ad-hoc projects and tasks as required.
Risk Management Responsibilities
* Act as part of the First Line of Defence by identifying and managing risks, reviewing risk-related information, and taking appropriate actions to ensure risk exposure remains within acceptable limits. Escalate risks to senior leadership and the risk oversight function as necessary.
Information Security Responsibilities
* Promote a culture of security awareness through responsible behaviour and decision-making.
* Remain vigilant of potential information security risks and comply with all relevant policies.
* Complete required training and report any suspicious activity or concerns to the appropriate internal team.
Knowledge and ExperienceEssential
* Part-qualified accounting technician or equivalent experience.
* Strong customer service orientation.
* Ability to prioritise and manage conflicting deadlines effectively.
* Clear communicator and collaborative team member with a professional and positive attitude.
* Strong analytical and problem-solving skills.
* Proficient in Microsoft Excel, Word, and Outlook.
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