(pci) senior administrator - safeguarding

Please note this post may close earlier if there are a sufficient number of applications.Previous applicants need not apply.Please check your junk mail for any correspondence.Job Title: Senior Administrator (Safeguarding)Location: Assembly Buildings, BelfastCouncil:General CouncilSalary Scale:PT2 - £26,000 - £30,500 per annum Hours of Work: 37.5 hours per week (Mon-Fri)Responsible to:Safeguarding Lead, Safeguarding DepartmentMAIN FUNCTION OF JOBTo be an active member of the General Assemblys staff team, contributing to the effective administration of its functions.To provide administrative support to the Safeguarding Department staff team, and Safeguarding Development Committee in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.About The RoleResponsibilities and Duties1.To be a counter signatory with Access NI2.To process Access NI applications and NVB Checks for the Presbyterian Church in Ireland, its associated bodies and organisations in line with safeguarding policies3.To be responsible for the maintenance of the record management system for vetting record checks for the denomination4.Liaise with Umbrella Groups in processing their Access NI applications and provide related advice5.Keep up to date with changes to policies around Access NI and NVB and ensure these are communicated with line management6.Manage outcomes from criminal record checks in line with the PCI safeguarding policyTraining7.Manage training requests across the domination8.Liaise with volunteer trainers and congregational representatives to organise training sessions9.Maintain central training database10.Produce annual statistical information11.Carry out administrative changes in programme resources, e.g. presentations, pocket guides and formsOnus12.Be responsible for the administration of safe churches and maintenance of records management system for the sameAdministrative Tasks13.To carry out all clerical duties, management of telephone calls and email communications. (Duties may include word processing, filing, photocopying, distribution of post, and organising meetings when required as part of the Safeguarding Department administration team)14.Be part of a team that manages first contact for safeguarding queries and escalate appropriately.Produce reports and statistics for various Committees, Panels, Director and Councils when required16.Attend and participate in Safeguarding Department team meetings17.Participate actively in own supervision18.Support the Safeguarding Lead with administration tasks as they arise, and undertake any other duties of the postRequired CriteriaMinimum of 5 GCSEs (grades A-C) including English Language and Maths or equivalent qualificationsOCR (RSA) Stage II Word Processing or equivalent in competence or qualificationsProficient in the use of Microsoft Word, Excel, Outlook, PowerPoint and AccessOne year experience of administrative workExperience of creating and maintaining filing systems and databasesExperience of answering customer queries ideally in person, on the phone and via email/lettersExperience of dealing with sensitive/confidential matters and awareness of the importance of data protectionTo be able to commit to working within the Christian ethos of the Presbyterian Church in IrelandDesired CriteriaA knowledge of Child and Adult Safeguarding issues, including awareness of Access NI or Garda vetting processesExperience in the administration of Access NI checksExperience of invoicing and processing financeExperience of organising meetings, booking rooms/venues and providing or organising hospitality for groups of varying sizesExperience of diary management using Microsoft OutlookSkills NeededSalary£26,000.00 - £30,500.00 per yearBenefits:Vacation, Paid time off Retirement plan and/or pension Employee Assistance Scheme Perks Card Annual Rise On the job learningWHJS1_NI