Job DescriptionJob Description
Company Background:
We are 24 (and growing) market-leading operating companies that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Learn more about us at www.kelso-industries.com
Key Responsibilities
* Work with project managers to properly submit project closeout documentation
* Request, complete, and submit bid bonds for projects
* Equipment start up sheets.
* Create belt and filter list for completed jobs.
* Request project related certificate of insurance
* Create Master equipment list
* Prepare warranty letters for project closeout
* Keep project assignment sheet current. Update and send an addition of each new project.
* Assist with getting information and projects set up in Procore for small jobs.
* Work with vendors for submittals, lead times and IOM materials.
* Move projects forward from active – Warranty - Completed (3 years) – Job Archive.
* Submit IOMs
* Other project related tasks as assigned
Qualifications:
* High school diploma or equivalent required; associate or bachelor's degree .
* 2+ years of administrative or project coordination experience (construction, engineering, or similar industry a plus).
* Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and project management software (e.g., Procore).
* Excellent written and verbal communication skills.
* Strong organizational skills and attention to detail.
* Ability to multitask, prioritize, and work in a fast-paced environment.
* Problem-solving mindset and proactive approach.
Work Environment:
* Office-based role.
* Collaborative work with cross-functional teams and external partners
Benefits:
* Medical Insurance
* Dental Insurance
* Vision Insurance
* Paid Time Off
* Paid Company Holidays
* Life Insurance
* Insurance
* 401k with Company Match
Why Join Us?
We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.
Learn more about us at www.kelso-industries.com
We celebrate and are committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment on the basis of, ,,, ancestry,,, and/or expression,, veteran status,, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.
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