We are seeking an experienced and highly organised Studio & Operations Manager to oversee the day-to-day administration, scheduling, and operational management of a busy creative studio based on a private estate near Burford.
This is a hands-on role for a calm, proactive individual who thrives in a fast-paced production environment. You will be central to project coordination, studio operations, scheduling, and cost tracking, ensuring the studio runs smoothly and efficiently.
Key Responsibilities
Studio & Project Administration
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Act as the main point of contact for the studio
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Manage administration for multiple concurrent projects
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Maintain project documentation, schedules, and calendars
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Track milestones, timelines, and key commitments
Scheduling & Planning
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Oversee production schedules and key deliverables
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Maintain oversight of events, exhibitions, and fairs
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Coordinate production-related travel and logistics
Financial & Accounts Support
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Collate invoices, receipts, and expenses
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Track project costs, cashflow awareness, and upcoming payments
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Liaise with suppliers and accountants
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Support VAT reviews and cost categorisation
Office & Studio Operations
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Manage office supplies, equipment, archives, and filing
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Arrange couriers, collections, and logistics
Project Management & Systems
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Implement and manage project management software
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Track budgets, quotes, live costs, and production status
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Produce reports, Gantt charts, and forward plans
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Identify risks, clashes, and pinch points
Production Liaison & Records
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Liaise with registrars on consignments, loans, and documentation
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Maintain production records and archive systems (e.g. Canto, Artlogic)
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Manage production contacts and databases
IT, Building & Archive Support
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Provide basic IT troubleshooting and liaise with external support
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Ensure data is organised, backed up, and accessible
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Support studio building systems and estate coordination
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Help develop and maintain a structured, active archive
About You
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Highly organised with strong scheduling and multitasking skills
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Confident managing budgets, costs, and documentation
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IT-literate and systems-focused
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Calm, professional, discreet, and an excellent communicator