Job Description
BURSAR/ADMINISTRATOR
Responsible To: - the Directors
Purpose of post:- To support the Directors and Manager in the general administration of the nursing home.
* To represent the home to telephone callers and visitors as appropriate
* To undertake and oversee the day to day administration for the home
* To oversee the administration of staff employment files and all matters relating to payroll
* To be responsible for all accounting procedures relating to the home, its residents and suppliers
* To operate the accounting system (Sage)
* To allocate and manage the day to day work of the Admin Assistant
Principal responsibilities
1.) Administration and general
* Operate the telephone system and deal with incoming calls appropriately
* Manage and maintain all documentation and files including the archive
* Prepare reports and correspondence as required
* Produce statistical returns as required by the Directors or the Manager
* Keep the Directors and Manager fully briefed on all matters of concern
2.) Staff File
* Prepare and maintain all personnel files as appropriate
* Maintain holiday, sickness and absence records
* Process leavers and update files before they are archived
* Prepare & issue staff Contract of Employment & amendments to contracts
* Prepare holiday calculations for new staff and staff who leave
3.) Payroll
* Prepare and maintain time sheets and all holiday and sickness records
* Prepare all the monthly payroll input documentation and forward to the bureau in time for BACS payment and subsequently distribute pay advices
* Prepare monthly pay journals
4.) Accounts
* Manage and maintain all computerised (Sage) and manual accounts
* Manage petty cash including monthly reconciliation
* Prepare spreadsheets to calculate or recalculate fees due for residents
* Produce monthly sales invoices for residents
* Maintain the sales and purchase ledgers and ensure that all invoicing and payments are made in accordance with the monthly schedule
* Monitor debtors and advise the directors as appropriate
* Monitor entries on Sage and process corrections as necessary
* Monthly bank reconciliation
* Produce monthly Funded Nursing Care (FNC) & Worcestershire County Council (WCC) payments schedule
* Resolve queries relating to accounts
* Prepare End of Year accounts
5.) Enquiries and admissions
* Ensure that all enquiries are properly processed and recorded
* Maintain accurate information on allenquiries and assist with progressing
* Prepare all non-nursing documentation for all admissions and discharges
* Inform appropriate external agencies of all admissions and discharges
6.) Maintenance (estates)
* Maintain all appropriate maintenance records
* Liaise with suppliers/contractors on repairs and servicing as instructed by Directors
7.) Other tasks
* To undertake any other tasks as required by the Directors or the Manager