Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure smooth office functioning. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to administrative tasks.
Qualifications
Education
Education Required: High School diploma or equivalent
Education Preferred: Associate or bachelor’s degree
Experience
Experience Required: Proven experience as an administrative assistant or in a similar/related role
Experience Preferred: 1-3 years of related experience
Skills, Characteristics
* Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
* Excellent verbal and written communication skills
* Strong organizational and time-management skills
* Ability to work independently and collaboratively
* Professional demeanor and strong interpersonal skills
* Familiarity with office equipment (printers, copiers, etc.)
Primary Duties
* Provide administrative support to executives and team members, including scheduling meetings, managing calendars, and making travel arrangements
* Answer and direct phone calls, emails, and other correspondence in a professional manner
* Maintain and organize office files (digital and physical) and records
* Prepare reports, presentations, and other documents as needed
* Order and maintain office supplies and equipment
* Coordinate internal and external meetings, including room booking and logistics
* Greet and assist visitors and handle general inquiries
* Support the planning and execution of university events and activities
* Perform data entry and maintain databases or CRM systems
* Handle confidential information with integrity and discretion
* Assist with communications including email newsletters, website updates, and promotional materials
* Maintain consistent and reliable attendance
Secondary Duties
Other duties as assigned
Posting Details
* Posting Date: 05/20/2025
* Open Until Filled: Yes
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission \"to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.\" The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Documents
Required Documents
* Cover Letter/Letter of Interest
* Resume
Optional Documents
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900
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