Finance Administrator
15 hours per week / Wednesday & Thursday with some flexibility to adjust.
Location: Coventry
About The Role: We are looking for an organised and detail‑focused Finance Administrator to support the finance administration activities within our E‑Mobility Business Unit. You will contribute to delivering a consistent and efficient service to employees, customers and suppliers, ensuring all finance processes run smoothly and compliant with business processes.
Key Responsibilities
Finance & Projects
* Create and maintain customer and vendor accounts for the Business Unit.
* Raise GRNs and process purchase invoices using our accounts‑payable automation system integrated with SAP, ensuring CIS and DRV compliance where required.
* Prepare and distribute sales invoices.
* Process weekly timesheets in support of the Central Payroll team.
* Set up new projects in the finance system, including loading budgets.
* Provide debtor support as needed.
Control & Reporting
* Ensure all financial data and transactions are accurate, timely, and aligned with Vinci processes and general accounting rules.
* Support year‑end audit activities by supplying required information.
* Compile data and complete the Business Unit’s quarterly environmental reporting (eVE).
* Maintain compliance with the company’s Internal Control Manual and all relevant procedures.
General Administration
* Provide absence cover for the Business Unit Administrator when required.
Person Specification
Essential Skills & Experience
* Strong administrative background, ideally within finance.
* Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
* Friendly, approachable and able to build trust‑based relationships.
* High attention to detail and accuracy, with the ability to meet deadlines in a busy environment.
* Proactive problem‑solver with a positive approach.
* Strong IT skills, especially Microsoft Excel, Outlook and Word.
* Self‑motivated, able to work independently and as part of a team.
* Grade 4/C or Level 2 in Math's and English (or equivalent).
Desirable Experience
* SAP
* Accounts payable scanning software
* Constructionline / Builders Profile
* Working within a project‑based environment
Actemium M&E, part of the VINCI Energies group, delivers safe, sustainable, and innovative Mechanical & Electrical (M&E) engineering solutions across a wide range of sectors. Our expertise covers project management, design, installation, and maintenance of M&E systems for a diverse range of blue‑chip and industrial clients nationwide.
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