Job Description
Company Overview
The company is an integrated brand communications agency with strong foundations in live and experiential marketing. With over 25 years of experience delivering audience-led brand experiences, the agency combines strategic insight with creative and technical expertise to help organisations engage more effectively with their audiences, both face-to-face and across digital channels.
Role Overview
The company has an immediate requirement for an experienced Personal Assistant to support senior leadership and project delivery functions. The role has developed due to a significant increase in new business, creating an immediate need to support the Managing Director with a backlog of operational and project-related activity.
This is an evolving position suited to an experienced professional with a proven track record of success in fast-paced, delivery-focused environments. Over time, the role will transition to provide approximately 80% support to a Project Management team.
Key Responsibilities
Executive Support
• Provide administrative and organisational support to the Managing Director
• Assist with managing and prioritising workload and project backlog
• Diary and schedule coordination
Travel & Logistics
• Arrange flights, accommodation, and travel itineraries
• Coordinate logistics for business activities and projects
Operational & Resource Coordination
• Support resource planning and allocation
• Maintain project and company documentation
• Assist with management and administration of vehicle fleet records
Project Support (Evolving Function)
• Provide administrative and planning support to Project Management
• Support project coordination, scheduling and reporting processes
Candidate Requirements
Essential
• Demonstrable experience in a Personal Assistant or administrative role
• Strong organisational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of attention to detail
• Strong communication and stakeholder coordination skills
• Ability to work full time on-site
Desirable
• Background within construction, graphics/design, exhibitions, or similar project-led industries
• Experience supporting project delivery or operational teams