Job Introduction
We are looking for a Event Coordinator to join our Rapport team, based in Manchester. You will be part of a large and diverse team that supports our client: a Fortune Global 500 company, where excellence and creativity are the norm every single day.
Are you someone who thrives working in a fast-paced, task focused role and supporting clients? Join our energetic and established Events team and play a key role in helping our customers to have the best events planning experience, right from the enquiries stage up to the planning and the event day.
Type of contract: Full-time, Permanent
Hours: 40 hours per week, office based 5 days per week 8-5pm, flexible hours, depending on client and event needs and regional travel will be required.
What will you get?
1. Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
2. Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
3. Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
4. Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
5. Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
6. Give Back to Community: Take one paid day off annually to support a cause you’re passionate about!
Main responsibilities
The Event Coordinator is primarily responsible for booking, coordinating, and managing the use of the Meeting Rooms and Event Spaces across all of our Regional Offices. Working closely with the Head of Events the Regional Event Manager will ensure the smooth running of the department and a seamless client journey.
7. Being the first point of contact for our hosts, bookers, and guests
8. Providing a warm and informative welcome, introducing the area and facilities available to key stakeholders
9. Assisting with the coordination and production of all assigned meetings and events
10. Coordinating the planning and delivery of all aspects for an event
11. Taking ownership for each event from the initial enquiry, availability, and dairy management, through to the delivery and follow-up of all bookings
12. Working in partnership with all other service providers to develop and deliver events successfully
13. Overseeing the day-to-day event management for all event activity
The ideal candidate will
14. Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
15. Ideally, have a minimum of two years of reservations and event organisation experience, with great understanding of event space setup styles
16. Be proficient in business administration, with strong time management and attention to detail
17. Have excellent interpersonal skills on all levels
18. Be able to work both independently, and in a team environment
19. Possess strong Microsoft Office skills
Why Rapport?
Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.
We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.
Our Ambassadors’ mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.
Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.