About The Role
The Production Administrator is responsible for supporting manufacturing operations through the accurate and timely preparation, review, and control of production documentation. This includes manufacturing, filling, and packing records to ensure continuity of production execution. The role also ensures the timely review, creation, updating and approval of packaging authorisations, supporting product release while maintaining compliance with regulatory requirements, company standards, and approved product specifications. Overall, the role is critical in ensuring production runs efficiently while maintaining high standards of data integrity, quality, and GMP compliance.
Key Responsibilities
* Prepare and supply production paperwork (dispensing, manufacturing, filling, packing) in a timely manner
* Ensure availability of documentation to support daily production targets
* Complete all documentation accurately in line with SOPs and GMP requirements
* Create, update packaging authorisations, artwork, and specifications
* Ensure packaging information (product details, batch data, barcodes) is accurate and compliant
* Maintain version control and alignment with approved regulatory documentation
* Complete packaging authorisation reviews within required timelines to support production continuity
* Ensure full compliance with GMP, company policies, and regulatory standards (MHRA, EMA, FDA where applicable)
* Maintain audit‑ready documentation and support inspections
* Drive a culture of quality and procedural compliance with zero critical deviations
* Accurately record batch numbers, material usage, and system transactions
* Complete material reconciliations and write‑ons in a timely manner
* Ensure adherence to data integrity principles at all times
* Investigate and support resolution of deviations, errors, and non‑conformances
* Escalate issues promptly in line with procedures
* Contribute to continuous improvement of production and packaging processes
* Work collaboratively with Production, Quality, Regulatory, and Artwork teams
* Provide documentation and support during audits and inspections
* Maintain flexibility across production support activities
* Maintain up‑to‑date training records in line with SOP requirements
* Achieve 100% compliance in training, quality, and health & safety standards
Qualifications
* High School Qualifications; Standard Grade or equivalent in the following subjects are essential: Maths, English
* Standard Grade or equivalent in the following subject is desirable but not essential: Chemistry
* Related industry experience within a manufacturing/production role – pharmaceutical experience desirable
* Understanding of cGMP principles within a manufacturing environment
* Demonstrated knowledge of IT tools i.e. MS Office & network systems
* Working with written technical work instruction i.e. SOP’s; Modules and Manuals
* Effective communication, interpersonal and organisational skills
* Ability to work independently as well as a team member
* Escalates issues/problems to Production Shift Leader or Senior Process Operatives as defined by Production Escalation Process
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