About the Company:
A small/medium Hertfordshire based main contractor established for over 30 years, currently working on domestic and commercial refurbishment/alteration projects across the Home Counties and North London. CSBD has an excellent reputation with our clients for delivering high quality work within specific deadlines. As part of our continued development, we are looking to recruit a Full Time Construction Support / Office Administrator to work with as part of team to provide support to our operational and administrative functions. We are an office team of 10 people with a strong team emphasis.
Job Purpose
This is a varied role and the individual will need to be prepared to be hands-on and proactive. Although this is predominantly an office based position providing administrative support to the Accounts, Contracts and Estimating Departments, a key part of the role requires supporting the sites and in particular the monitoring of plant and equipment movements and maintenance which will involve spending time in the office site stores. The successful candidate will therefore need to apply themselves to a variety of different tasks many of which will have a deadline.
Main Duties and Responsibilities
* Log and monitor movements of company owned plant between sites to include audit checks and management of plant maintenance. This involves periods of working in our site stores at the office to check in and check out equipment and to ensure the these are kept organised and in good order.
* Arrange and log PAT testing for equipment
* Liaising with clients, sub-contractors, site operatives and other office based staff.
* Answering incoming calls and directing them to the right person or department or assisting with the enquiry if able to.
* Diary management to include arranging appointments for the Contracts Managers and Estimator
* Research and purchase of materials and products required for sites through various suppliers
* Recording new estimate and job records on internal database, and creation of paper file.
* To ensure the in-house Database is kept up to date with accurate information as works progress in respect of jobs and estimations.
* Assist the Contracts Manager's with preparation of site Heath & Safety files and then to issue to site along with a completed site set up.
* Collate job information file at the end of the job, for clients at final handover meeting.
* Filing of e-mail correspondence once dealt with into central filing system.
Job Knowledge, Skills and Experience
* A Minimum of 3 years previous administration experience in an office environment essential
* Previous experience working in a construction environment/office is desirable
* Educated to minimum GCSE standard with passes in English and Maths
* Attention to detail in competing their work
* IT literate with Microsoft 365 packages, especially Outlook, Word, Excel
* Confident telephone manner
Personal Attributes
* Must have excellent communication skills and be comfortable communicating at all levels
* Must be a team player with a "can do attitude"
* Demonstrate a willingness to learn and understand different construction materials and plant
* Must be able to work unsupervised, with good time management in respect of prioritising workload
* Must be flexible and adaptive to deal with the varying demands of the job
* Must be diplomatic and discreet
* Located in Harpenden or surrounding area
Hours of Work
Monday to Friday 09:00 to 17:30
Other Benefits
20 Days paid annual leave plus bank holidays
Workplace pension scheme after qualifying period
Free on-site parking
Previous applicants need not apply
No Agencies
Job Types: Full-time, Permanent
Pay: £28,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
Application question(s):
* Do you have experience of working in a construction environment?
Experience:
* Office administration: 3 years (required)
Language:
* English (required)
Work Location: In person