Fostering administrator

Job Type: Fostering Administrator

Job Type: Full-time or Part Time, Permanent

Salary: Competitive based on experience

Are you passionate about making a positive and lasting difference to children and young people?

Are you an enthusiastic administrator looking for a new challenge?

Do you want to work for a progressive Fostering Agency with ambitious plans? If so, we want to hear from you

We are looking for an enthusiastic and passionate person to join our team that is reflective and creative in practice. Working collaboratively with all stakeholders you will strive to ensure that the children and young people in our care reach their full potential.

In return we offer a competitive salary, holiday scheme and opportunities for career development.

Paramount Foster Care is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. Paramount Foster Care expects all staff and volunteers to share this commitment.

Paramount Foster Care adheres to safer recruitment practices, the identity of the candidate will be checked, and all staff will be subject to an Enhanced DBS check.

JOB DESCRIPTION AND PERSONAL SPECIFICATION

Purpose of role:

* To provide administrative support and assistance to the Fostering Team and to establish and maintain effective links and professional relationships with colleagues including Supervising Social Workers, Support Workers, Foster Carers, Panel Members and other agency services.

Main duties and responsibilities:

* To maintain all records and files within designated filing systems in line with agency procedures as required.
* To send out invitations, consultation forms and reports and chase required responses as instructed.
* To support the Fostering Administration to undertake administrative processes involved in obtaining statutory checks and references, liaising with prospective carers, Form F Assessors and local authorities where necessary, and to complete local authority checks for other authorities and agencies as requested
* To support the Fostering Administration in the organisation of training to foster carers and staff, booking rooms and refreshments, liaising with trainers, assisting with the preparation of paperwork, logging attendance and updating all relevant records
* To assist with the administration of monthly Support Groups, liaising with carers, booking rooms and refreshments and logging attendance, and taking notes as required.
* To support colleagues within the Fostering team with routine admin tasks and receive and relay messages, ensuring that, in the absence of the Fostering Administration Manager and Supervising Social Workers, telephone calls are dealt with appropriately
* Produce placement meeting packs to be available for Supervising Social Workers. Ensure all relevant data is recorded and uploaded to E-Care following start of a placement.
* Make up new carer packs for newly approved carers, and child packs for new placements.
* Create and update catalogue of reference materials and ensure safe storage
* To maintain and update manual and computerised administrative systems, including E-CARE, to ensure the effective, accurate and timely retrieval of information.
* Upload documents to E-CARE, including Local Authority paperwork and child reports, educational information, extracting relevant information and entering to relevant sections of E-CARE.
* To respect the confidential nature of the work and comply with data protection requirements
* To be aware of health and safety issues within the working environment and implement Paramount Foster Cares Health and Safety policy and all other legal requirements in relation to health and safety
* To uphold and promote implement Paramount Foster Cares Equal Opportunities policies in all aspects of the work
* To promote and implement all other policies and procedures relevant to the role
* To ensure that all the work undertaken by yourself is conducted to the highest professional standards and achieves Paramount Foster Cares standards and targets for customer service
* To take responsibility for own professional development in the role, actively participating in appraisal and attending all relevant training and development activities.
* Attend and participate in team meetings and take minutes.

The duties as outlined in this job description are not exhaustive and may change from time to time due to the changing nature of the working environment. You are expected to carry out all appropriate tasks necessary to meet the needs of the services or as may be requested by your line manager

Personal Specification:

· GCSE in English and math's or equivalent

· Experience of secretarial or administrative work

· Experience in working part of a multi-disciplinary team

· Ability to provide a high standard of customer service

· Knowledge of data protections regulations and ability to operate within confidentiality guidelines

· Ability to maintain appropriate professional boundaries

· Effective communication skills and the ability to build positive working relationships with colleagues, young people, foster carers and external contacts

· Ability to operate as a team member and have a high level of accuracy and attention to detail

· Excellent organisation and time management skills

· Excellent IT skills across a range of software applications, including databases

· A commitment to challenge discrimination and promote equality and diversity within the job role

· Willingness to work flexibly

Additional Expectations:

· All staff will subscribe to the ethos and ethical values upheld by Paramount Foster Care

· All staff are expected to comply with Health and Safety regulations and guidance in the course of employment

· All staff are expected to comply with the Agency's equality and diversity policy

* Commitment to continuous personal development

· The post is subject to an enhanced DBS check

Job Type: Part-time

Pay: £22,000.00-£24,000.00 per year

Expected hours: 20 per week

Benefits:

* Employee discount

Work Location: In person

Application deadline: 04/10/2025