Aventa is seeking, on behalf of our client—a leading developer in the offshore renewable energy sector—an Operations Coordinator to join their Project Management Department. This role offers a unique opportunity to work alongside a team of skilled engineers, contributing to one of the most significant offshore wind developments in the region.
Responsibilities:
The Near Shore and Far Shore Operations Coordinators are responsible to Heads of Near Shore or Far Shore, to work co-operatively to deliver support to all aspects of Near Shore or Far Shore operations.
Responsible for maintaining a current understanding of the Ørsted Wind Power Operations’ Asset Integrity Management Strategy and Policy, performing any resultant activities and ensuring that the policy is understood by those in their direct line organisation.
The role affects the quality, safety, performance and effectiveness of Operations.
Key Tasks & Deliverables:
· Operational project planning support and governance.
· Point of contact for global functions/PMs for projects requested to be executed in the ECR and deal with any queries.
· Responsible for the annual request for Statement of Requirements (SoRs) and management of the SoRs & ECR Project Tracker and the registration of the and reporting of progress. Chase outstanding start & end dates and WBS codes. Cascade the final received projects to relevant stakeholders for their review and approval. Receive new SoRs throughout the year.
· Produce monthly performance dashboards ensuring all narrative is captured and accurate.
· DORECO Document Management. Including creation and maintenance of project folders throughout project lifecycle.
· Manage the Annual AIMP Review for the team.
· Weekly Review of GPC Schedule in region versus SoRs received. Report on deviations, additions, date changes etc.
· Organise and facilitate the Projects Quarterly Workshops to ensure continuous improvement and standardisation.
· OESR P / CP Invites for projects into region – invites and review of certification/competencies.
· Registration of SOMS and review (if requested).
· Review and update the Projects Safety Pack for cascading to project teams as part of onboarding into region.
· UKE STATS Inspections – Receipt of DPRs and other documentation, recording of information received and upload of DPRs, Stat Checklists and Survey Defect Reports to DORECO. Recording of commercial stat inspection information that shows productive, standby, weather days and wasted cost.
· Ensure a fully auditable project documentation repository is available and maintained. Eg. POW and Project Tracker versions, management and control of current version. Liaise and share version updates and best practice with fellow colleagues in UKW, USA and Taiwan.
· Management of relevant inboxes relating to the team and ensure sufficient and succinct information cascade. (Receipt of miscellaneous project requests/SoRs/DPRs/Exposure Hours Reporting Forms).
· Management of the contractor monthly exposure hours reporting for relevant sites.
· Strategic planning governance – Coordinate near shore/far shore initiatives input.
· Produce site monthly operational performance dashboards/reports for monthly reviews.
· Maintain and update Asset Safety Packs.
· Departmental annual event planning (e.g. business planning, team building, safety events).
· Meeting governance – Near shore/Far shore drumbeat.
· Stakeholder management/point of contact for visitors for relevant sites.
· Site Synergi maintenance – ensure Synergis are updated, categorised and have action owner, chase overdue actions.
· SAP purchasing super user, PRs and support for PO (chasing).
· WBS governance and cost allocation – Assist in budget files, cross checking cost allocation/WBS.
· Own/Update Distribution Lists for relevant sites.
· Assist with new starter recruitment/onboarding for relevant sites.
Requirements and Qualifications
Essential:
· Relevant educational background for the role.
· Proven track record and experience of providing assistant and administrative support and maintaining office systems.
· High level of communication skills and excellent problem-solving skills.
· IT- Intermediate to advanced level of MS Word, Excel and MS Outlook.
· Ability to prioritise own workload and organise time and tasks efficiently and be proactive.
· Fluent in English, spoken as well as written.
Desirable
· Business administration qualification.
· Work experience gained in a technical business.
· Work experience in economics and logistic (site specific).
· Experience of working in a large international organisation.
· IT – intermediate to advanced level SAP skills.