Job Overview
Employment Status: Permanent
Full Time/Part Time: Part Time
Grade: KSB
Salary: £25,126 per annum
Actual salary for 15 hours Per Week, 41 Weeks per year (plus INSET & Open Events):
£9,334.31
Hours: 15 Hours Per Week (2 days a week, Monday and Tuesday, 8:00am – 4:30pm 60 minutes break unpaid)
Term-Time/All Year Round: Term-time plus 2 weeks
Start Date: ASAP
Closing Date: Monday 1st September 2025, 9am
Interview Date: Friday 5th September 2025
Location: Weald of Kent Grammar School is located on two campuses; Tonbridge and Sevenoaks. You will be required to work primarily at our Tonbridge campus and may be occasionally required at Sevenoaks.
The Receptionist, based at Tonbridge, will be responsible for the organisation and development of all front of house processes within the school to benefit student learning and staff efficiency. As a key member of the team you will keep abreast of developments in your areas and think creatively and constructively to ensure students, staff and visitors receive the highest standards of customer service.
The Administration Team provides administrative support for a range of business services including central administration and operations, admissions, events and marketing. We are an extremely hardworking and dedicated team; passionate about supporting teaching and learning and playing our part to help improve student outcomes.
Accountabilities
* Be accountable for your area of Reception and communication processes within the school.
* Providing a professional efficient and cost effective administrative service, with a ‘right first time mentality’ and minimal errors.
* Bring about, monitor and evaluate an administrative culture that will bring positive benefits to student learning.
* Be responsible for your own professional development and accountable through the school’s performance development system.
* Create, maintain and facilitate effective relationships.
Specific Duties
* To deliver an effective reception service for the school, dealing with all incoming telephone calls, e-mails, internal and external enquiries and school visitors.
* To direct enquiries to the appropriate recipient.
* To manage the school email inbox.
* To provide an effective enquiry service for staff and students within the school.
* To provide administrative support and maintain information systems.
* To effectively manage incoming and outgoing delivery and collection of mail and parcels.
* To manage the administration of the school sign in system.
* To assist/manage the organisation of staff/student badges.
* To maintain the stocks of stationery for the Administration Department.
* To manage the receipt and distribution of student travel passes at the commencement of each term and to follow up any missing/incorrect passes with the Passenger Transport Unit.
* To manage the booking system for the school mobile telephone, ensuring that batteries are charged and ready for use.
* To send out communications to school parents and carers.
* To be a fire warden (training provided).
* DBS checking for visitors and contractors
* Uploading DBS information to the Single Central Record for all visitors and contractors.
Application Closing Date: Monday 1 September 2025, 9am
Shortlist Interview Date: Friday 5 September 2025
Early applications are advised as the School reserves the right to appoint at any stage during the application process.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applicants will be required to undergo child protection screening appropriate to the post. As this role involves 'regulated activity' with children the successful applicant will be required to complete a Disclosure and Barring Service (DBS) disclosure application. Employment will be conditional upon the College being satisfied with the result of the Enhanced DBS check and the outcome of all other checks.
The School will also carry out a check of the Children's Barred List on the successful applicant. Applicants should be aware that it is unlawful for the School to employ anyone to work with children if they are barred from doing so, and it is a criminal offence for a person to apply to work with children if they are barred from doing so.
This role is also exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask shortlisted applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. #J-18808-Ljbffr