We are seeking a motivated and well-organised Recruitment Advisor (Band 3) to join our Recruitment Service, supporting a high-volume caseload of recruitment activity across the health board.
Working closely with hiring managers, you will provide guidance and support throughout the recruitment lifecycle, ensuring all activity complies with national and local standards, employment legislation and data protection requirements.
Key Responsibilities
* Manage a caseload of recruitment activity using the NHS Scotland national Applicant Tracking System (ATS), Jobtrain
* Create and advertise vacancies, monitor applications and co-ordinate interview arrangements
* Undertake pre-employment checks, including:
o References
o PVG/Disclosure Scotland
o Occupational Health clearance
o Professional registration verification
* Issue conditional and unconditional offers and prepare contracts using standard templates
* Liaise with hiring managers to ensure recruitment timelines and procedures are adhered to
* Maintain accurate records and ensure timely data entry across recruitment and HR systems (e.g. Jobtrain, eESS)
* Respond to recruitment-related queries from applicants and managers in line with service performance standards
* Support recruitment events, such as job fairs and open days
* Ensure all recruitment documentation is handled and stored in accordance with GDPR and Board policies
About You
* Excellent organisational and time management skills
* Strong attention to detail and the ability to meet deadlines in a busy environment
* Good working knowledge of Microsoft Office (Word, Excel and Outlook)
* Effective communication skills with the ability to engage professionally with a wide range of stakeholders
* Experience handling confidential information in line with data protection regulations
* Previous recruitment or HR administrative experience (highly desirable)
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