Receptionist & Facilities Administrator
Central Edinburgh-based | fully office-based role
Ongoing Temp role with a view to making the role permanent
Full-Time | 35 hours per week 9:30am to 5:30pm | Monday to Friday
Pay rate up to £13.50 per hour + holiday pay
IMMEDIATE START!
Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on an ongoing temporary basis, with the intention of making the role permanent depending on team fit & performance. This should be considered for all intents & purposes very much a permanent opportunity!
The successful candidate will be responsible for providing comprehensive support to the business across Front of House, Meeting Room Management, Facilities Administration & Health & Safety.
Duties involved in this role will include:
* Working on the Front Desk Reception, providing a warm welcome to all staff, visitors & guest
* Issuing staff & visitors badges, ensuring records are accurate and kept up to date.
* Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
* Monitoring the Helpdesk inbox, assigning tasks to relevant team members
* Receiving & passing on deliveries that arrive into the office
* Dealing with both incoming & outgoing mail & courier deliveries - including franking
* Processing meeting room bookings including catering requests
* Inspecting common areas to ensure set-ups are complete, tidy& fit for use
* Clear and Restock meeting rooms where required, including altering furnishings
* Providing AV support to meeting room users
* Preparing refreshments for meetings including teas, coffees and setting up catering
* Keeping the kitchen area tidy & washing dishes
* Reconciling catering bookings, recharging and invoicing
* Assisting with stock ordering and management of office supplies
* Opening/closing the building as required as part of a rota system
* Act as an initial point of contact on H&S issues
In order to be considered for this role, your skills & experience should include:
* Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
* First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
* Solid IT skills including the use of MS Office
* Excellent communication skills, both written & verbal
* A willingness to get involved & complete all aspects of the role - assisting the wider team when required
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
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