Job Description
The Team Assistant will be responsible for providing day-to-day administrative and business services within the organization. This includes managing company payment cards, settling invoices, and keeping accurate records.
Key responsibilities include:
* Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers, and claims management
* Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
* Payment of personnel expenses and any other ad-hoc business costs, keeping accurate records for internal reporting
* Booking meeting rooms/events (internal or external) for Leadership groups and external partners
* Answering, screening, and gatekeeping incoming phone calls
* Receiving and sorting mail
* Acting as a first point of contact for the company, meeting, and greeting guests, providing refreshment
* Coordinating and managing meeting rooms, calendars, and diary invitations, including inventory and stock control
* Updating spreadsheets with personal and company data on a regular basis
* Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
* Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.