Contracts Administrator
Location: Whyteleafe
Hours: Monday to Friday, 40 hours per week 8:30-5:30
Benefits: On-site parking
We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe.
This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.
Key Responsibilities
Planned Maintenance Works
* Organising engineers to carry out planned maintenance works
* Ordering filters, belts, and required materials in advance
* Arranging site access for engineers and issuing RAMS documentation
* Updating site asset lists from engineers’ worksheets
* Preparing quotations for remedial works identified during maintenance visits
Reactive Works
* Assisting with organising engineers for reactive call-outs
* Arranging site access and issuing RAMS documentation
* Preparing quotations for remedial works following engineer reports
* Ordering parts and materials as required
Cost Control & Administration
* Maintaining job costings using Excel spreadsheets
* Preparing end-of-month valuations
* Assisting with contract valuations
* Preparing invoices using Xero
Candidate Requirements
* Previous administration experience within HVAC, building services, facilities management, or construction preferred
* Strong organisational and communication skills
* Good working knowledge of Microsoft Excel
* Experience using Xero would be advantageous
* Ability to manage multiple tasks and prioritise workload effectively
* Professional and reliable approach to work
We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.
What We Offer
* Competitive salary of £30,000
* Monday to Friday working hours
* On-site parking
* Supportive and friendly working environment
* Opportunity to develop within a growing business
If you are an experienced Contracts Administrator looking for your next opportunity, we would like to hear from you.
To apply, please submit your CV and a brief covering note outlining your experience