Portfolio are proud to be representing our client in their search for a Senior Administrator. We are looking for someone with a strong background in general office administration to provide support to the office and wider business. Working for a leading firm of Accountants and Business Advisors, this is a very varied and fast paced role, requiring good organisation, accuaracy and attention to detail. Liaising with colleagues at all levels, you will be a main point of contact within the office for all admin support, diary management, organising meetings, maintaining systems etc. If you are looking for a new challenge and have the relevant experience and skills, please apply today and we'll be in touch!
Role description
Experienced and proficient in the Administrator tasks, with additional ownership for:
ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR:
* Answering, screening, and forwarding incoming phone calls in a professional manner * Responsible for office key management, security, and access management
* Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes
* Ability to serve as a point of contact for various office matters, addressing enquiries promptly
* Acts as a main point of contact for contractors, organising and coordinating their services when necessary
PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING:
* Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy
* Proficient in the use of document management systems
* Managing the employee starter & leaver process for the office, including organising welcome packs for new starters
* Supports the induction/onboarding process for new staff joining Azets
* Managing calendars and providing diary support as requested for local office departmental and team meetings
* Books travel and accommodation arrangements in line with company policy
* Creates expenses for chargeable staff accurately and promptly
PROVIDINGTECHNICAL ADMINISTRATION SUPPORT TO THE OFFICE, INCLUDING:
* Maintaining practice management systems and ensuring data quality
* Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently * Expertise in the onboarding processes
* Raising client invoices including cloud software, payroll and any other invoice as requested
* Knowledgeable of the invoicing systems and payment processes
* Understanding of the opportunity management process with knowledge of Leads Go or similar lead management systems
* Understanding of the process for disengagements and client closures and the ability to manage necessary administrative
* tasks associated with client closures Knowledge of the Tax investigation and renewal processes
* Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance
* Prepares comprehensive client packs for chargeable staff, ensuring accuracy and completeness
* Conducts thorough proofreading of documents to ensure accuracy and professionalism
* Provides support for ad-hoc project work, ensuring timely completion and delivery
TEAM MANAGEMENT
* Mentors and coaches' administrators, fostering their professional growth and development
* Coordinates a small team of administrators, managing workload distribution effectively
* Assists with hiring and training administrative staff, coordinating leavers, and collaborates with HR as needed
SUPPORTING THE OFFICE ON BUSINESS DEVELOPMENT AND EMPLOYEE ENGAGEMENT ACTIVITIES, SUCH AS:
* Organising office/marketing events with current and prospective clients
* Organises company events, meetings, and conferences, managing logistics and coordination
* Supporting Business Development activities by development of proposals
* Owning the delivery of employee engagement activities including actions from D&I & ESG initiatives etc
* Preparing timesheets for maternity and long-term sickness, supporting chargeable staff as needed.
Our benefits include
birthday leave, professional subscription, Health and Wellbeing benefits, 33 days Annual Leave and much more.
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