Company
Cardiff and Vale University Health Board (CVUHB) is an integrated health board that provides specialist services across Wales, serving a population of over 500,000 people.
Overview
An exciting opportunity has arisen for Administration Lead to join the All Wales Medical Genomics Service on a full‑time basis based at Wrexham Maelor Hospital, Croesnewydd Road in Wrexham.
The pay progression steps for this Band 4 post begin at a minimum grade value of £28,819 to a maximum grade value of £31,626. Typically, those appointed from external employers join the NHS at the bottom of the scale, with the expectation that all staff will meet the required standards and be eligible to progress on their pay step date.
Main duties of the job
The Administration Lead will provide ongoing comprehensive support to the Clinical Team – both administrative and operational – to help support the All Wales Medical Genomics Service (AWMGS) delivery guided by the service Patient Management Systems (PMS). The Administration Lead will also deliver effective leadership support to all administration teams throughout Wales.
The post holder will support the wider teams with document control, arranging meetings and taking minutes, arranging and transcribing audits and incidents where appropriate. They will also support the patient pathway, communicate with stakeholders regarding the PMS, provide updates and motivate the AWMGS to complete actions in a timely manner.
The post holder should demonstrate good interpersonal skills, a strong understanding of confidentiality, and the ability to communicate across the multidisciplinary team.
The post holder will be part of the AWMGS administration team and will liaise with other key personnel across the service on operational objectives and initiatives.
Person specification
Qualifications
* Good general education with GCSE passes in English Language, Mathematics, etc.
* Diploma or equivalent experience in a relevant subject.
* Knowledge of administrative processes, including IT and project management, gained through experience in previous roles.
* Recognised qualification in MS Office (any package).
Experience
* Sufficient administration within a busy NHS or healthcare environment.
* Skills or knowledge of leadership.
* Use of computer packages such as Excel, PowerPoint and Access.
Skills
* Good knowledge of IT & MS Windows applications.
* Excellent communicator, both written and verbal.
* Ability to work under pressure.
* Ability to think holistically.
Personal Qualities
* Excellent interpersonal skills.
* Excellent written and oral communication skills.
* A flexible, collaborative attitude towards duties and responsibilities.
* Welsh speaker.
Other
* Approachable and professional in dealing with people.
* Knowledge of the NHS.
Inclusion and Equality
We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status. We encourage applications from under‑represented groups.
Legal and Compliance
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020. It will be necessary to submit a Disclosure to the Disclosure and Barring Service to check for any previous convictions.
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