Job overview
The post holder will provide support to the rota manager as well as to the medical personnel within the anaesthetic department.
You will have responsibility for the day to day management of the rota for the Anaesthetic department using the Trust’s electronic rostering software – CLWRota.
Main duties of the job
1. To work with the rota manager to ensure that theatre sessions and on call sessions are covered with appropriate anaesthetic resources and set up the weekly theatre rota, escalating issues as required.
2. To have responsibility for the day to day management of the rotas.
3. Ensuring safe staffing levels are maintained and gaps are filled appropriately.
4. You will be responsible to actively deal with rota, personnel and other queries and troubleshoot problems that may arise.
5. Responsible to ensure all changes to the rota are conveyed to the relevant staff member in a timely and efficient manner.
6. Receive all annual leave and study leave requests for all doctors, and process these according to policy, ensuring adequate cover is available and liaising with the doctors where necessary
7. Communicate vacant shift information to bank workers and internal staff to seek to fill these shifts via Locum’s Nest.
8. To be the point of contact for communication between staff for any information that needs to be disseminated to a wider group.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search or .
Detailed job description and main responsibilities
This job description is designed to assist post holders with understanding what is expected of them in their role. Hampshire hospitals NHS Foundation Trust may ask them to undertake other duties, as required, which are not necessarily specified on the job description, but which are commensurate with the grade of the post.
Person specification
Training & Qualifications
Essential criteria
9. Good standard of general education including English and Maths GCSE level 4 (Grade C) and above or equivalent qualification.
10. A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
11. ECDL or equivalent IT experience
Desirable criteria
12. Evidence of continuing personal and professional development
Experience & Knowledge
Essential criteria
13. Experience of operating a computer system
14. Experience of working procedures and practices gained in medical education, HR or operational administration.
15. Previous problem-solving experience
16. Experience in managing rotas
17. Managing own workload
Desirable criteria
18. Experience of working in a busy NHS environment
19. Knowledge of CLW rota or Medirota
20. Familiarity of HHFT policies and procedures
Skills & Ability
Essential criteria
21. Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
22. Knowledge of general office working procedures
23. Ability to investigate and solve problems and queries where able
24. Awareness of raising issues with a manager
25. Ability to plan and organise own workload effectively to meet deadlines
26. Excellent prioritisation and organisation skills
27. Excellent communication skills both verbal and written
28. Ability to work alone and as part of a team