POSITION SUMMARY
The role of the Accounts Assistant includes the following areas.
Accounts Payable
F&B Cost Controller
General Cashier
Associated month end responsibilities
SCOPE / BUSINESS CONTEXT
1. A Full-Time position based at the Marriott Canary Wharf Hotel and Executive Apartments.
CANDIDATE PROFILE
Experience:
2. Previous experience working within a self accounting hotel in the following disciplines is desirable:
Accounts Receivable / Accounts Payable
3. Income Audit
4. F&B Cost Controller experience to include month end responsibilities.
Skills and Knowledge
5. Must possess a high degree of numerical literacy
6. Proven analytical skills
Must possess the ability to problem solve
7. Strong Communication & Negotiation skills (verbal, listening, writing)
8. Must be able to assert oneself appropriately in order to ensure that correct procedures and timelines are strictly
adhered to
9. Pro-active, reliable & must display an extremely high degree of integrity
Able to work alone and within a team
10. Flexibility of hours due to period end requirements
11. A sound working knowledge of Opera & PeopleSoft would be a prerequisite, whilst a working knowledge of Opera
would be beneficial.
SPECIFIC DUTIES
Accounts Payable
o Responsible for opening departmental post and circulating invoices to relevant departments
o Audit all invoices to ensure that every invoice is correctly stamped, signed, coded and accompanied by a
valid purchase order and state the correct name of the operating company.
o Food & Beverage invoices must bear the relevant confirmation of posting in the relevant inventory control
software.
o All invoices are to be verified for aptness of coding and if in the case of any errors, the associate must
correct the invoice and forward notification to the originating approver.
o All Capital Expenditure Invoices are to be processed only on approval of the General Manager & Director
of Finance.
o Ensure that invoices are processed in a timely & regular manner throughout the period.
o Maintain a current purchase order system for all Hotel and MEA invoices.
o Post each approved invoice into the PeopleSoft database with the correct coding and Tax.
o All posted invoices must be clearly marked ‘PAID’ to prevent subsequent reuse.
o File all posted but unpaid invoices awaiting payment in the Hotel and MEA files in alphabetical order,
separating F&B invoices and general invoices.
o Reconcile all vendor statements and reminder letters with records of payments and investigate any
discrepancies with the vendor daily. Request certified copies of any outstanding invoices /credit notes
more than 1 month old and refer these to the relevant Department Head.
o Maintain a file of all current Accounts Payable statements.
o Answer all vendor inquiries regarding their outstanding invoices. Use polite, professional manner in
communicating with vendors. Forward any persistent argument by a vendor to the ADOF or DOF.
- Monthly
o Liaise with the ADOF to establish the last day for monthly processing of invoices.
o Ensure that all invoices received by the established cut-off date for each month are promptly processed
and posted for month-end closure. Provide the ADOF or DOF with invoice accruals for those invoices not
posted in PeopleSoft.
o Print out a monthly movement detail for the payment ledger for each property and distribute to the
ADOF.
o On the first day of every month, print all relevant Accounts Payable month-end reports from PeopleSoft
and reconcile these with the Trial Balance.
o Promptly investigate and resolve all purchase ledger discrepancies communicated by the ADOF or a
Department Head.
F&B Cost Controller
o Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels in a
timely manner
o Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout
case lots. Refuse acceptance of damaged, unacceptable, or incorrect items.
o Liaise with vendors to negotiate a better price and maintain a good working relationship with our vendors
o Complete period-end closing procedures and reports as specified.
o Beverage PARs are established for all beverage storerooms and all F&B outlets where beverages are
served.
o Perform Surprise spot checks on a quarterly basis, at a minimum. For surprise spot checks of beverage
storerooms, ensuring the actual amount on hand does not exceed the documented PAR levels. For
surprise spot checks of F&B outlets, the actual amount on hand equals the documented PAR levels.
o Maintain beverage perpetual inventories for all Outlets. Perform Inventories of all outlets on a quarterly
basis, at a minimum, to ensure actual inventory counts match perpetual inventory records.
o Beverage storerooms are adequately secured and access to these areas is limited to key Food and
Beverage personnel.
o Maintain that all beverage invoices are paid on time and well documented.
- General Cashier Duties
o With a witness verify the key log and collect deposit envelopes from the drop safe. Verify record of
envelopes deposited against the cash drop sheet and notify the Finance Supervisor, Assistant Director of
Finance or Director (ADOF) or Finance (DOF) immediately if a deposit is missing.
o In a secure and locked office open deposit envelopes, count cash, foreign currency and cheques and verify
with cashier’s remittance reports.
o Prepare a daily deposit discrepancy report/gig sheet noting procedural violations and cash discrepancies and
distribute to appropriate management for corrective action.
o Maintain documentation of investigations on file.
PREFERRED QUALIFICATIONS
Education: High school diploma or. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.