Main Duties: Office Manager Open the office at 8:30am and prepare the building for the day. Manage stationery orders and store room Communicate with the cleaning and maintenance companies Manage any queries/problems with regard to the above Ensure regular/annual maintenance checks are carried out (electrical, gas, heating, fire, security etc) Responsible for maintenance contracts for building First Aider Fire Marshal and test Fire alarm on weekly basis Key holder and emergency contact Front of House Administrator Meet and greet all visitors and offer refreshments Receive and sign parcels and distribute all mail and deliveries Prepare meeting room for all meetings: organize, set up and clear Order refreshments for both offices and showrooms Distribute magazines on behalf of marketing department (National and International) Ad hoc duties on request Booking couriers, bikes and taxis on request Booking International and domestic Couriers (Fedex) Prepare all outgoing post (by using franking machine) daily Process personal expenses each month Hours of Work: Working hours are 8.30am - 4.30pm although the position may necessitate longer and flexible hours from time to time Ideal Candidate Must be well presented and well spoken Professional with a friendly and welcoming manner Always willing to help with a positive attitude Dependability and consistent Able to multi-task and be very organised with the ability to prioritise Must be a self-starter Great communicator IT literate Experience in a customer facing role would be advantage Must have common sense and be practical