The Finance Assistant will play a vital role in supporting the College’s Finance Department by taking ownership of the sales ledger and contributing across the wider finance function. This includes managing billing and income processes, maintaining accurate financial records, and ensuring compliance with internal policies and procedures.
Employer
Craven College
Date Posted
December 9, 2025
Post No.
B261A
Location
Skipton
Rate of pay
Craven College Harmonised Pay Scale Point 8, £26,525.38 per annum
Hours
37
Responsible to
Head of Department
Closing Date
January 11, 2026 23:59
Special Conditions
This post is subject to a probationary period of 6 months, upon successful completion of which will become permanent
A full enhanced disclosure check via the Disclosure & Barring Service will be required for this post
Key Duties
This job description is a guide to the duties you will be expected to perform immediately on your appointment. These may change in the future in line with the strategic direction and development of the College.
Sales Ledger Management
* Raise and issue invoices accurately and promptly for tuition fees, commercial activity, and other income streams.
* Monitor and record receipts, ensuring all payments are correctly allocated within the finance system.
* Maintain accurate customer records, including creating new accounts and updating existing details.
* Manage debt collection, including issuing reminders and liaising with customers, including students and government agencies, as well as internal departments to resolve outstanding balances in a considerate manner.
* Process credit notes and refunds as required.
* Carry out month‑end processes relating to income, accruals, and debt provisions.
General Financial Duties
* Assist in the allocation of direct debit payments to the general ledger.
* Advise stakeholders on appropriate expense accounts and cost centres.
* Support month‑end ledger closure, including aged debtor reconciliation.
* Assist in managing the College’s petty cash and credit card transactions.
* Support management accountants in month end and year end preparation
Audit & Compliance
* Assist with the year‑end audit and any internal audits as required.
* Ensure full compliance with College policies including equality of opportunity and data protection.
Customer Service & Team Support
* Deliver excellent customer service to internal and external stakeholders.
* Provide assistance and cover for other college office staff during absences.
* Participate in appraisals and undertake relevant training and continuous professional development.
Person Specific
ESSENTIAL REQUIREMENTS
* GCSE Grade C (4/5) or above in English and maths, or equivalent.
* Proven experience in processing high volumes of invoices and receipts within a sales ledger or similar role.
* Proven experience in credit control, including managing debt collection and aged debtor reporting.
* Confident in using accounting systems and banking software to process online payments.
* Proficient in Microsoft Excel and general ICT/administrative skills.
* Strong communication skills, both written and verbal, with the ability to follow up and resolve queries effectively.
* Accuracy and keen attention to detail.
* A proactive individual who has the confidence to take ownership of tasks and has a willingness to question, learn, and drive improvements within the sales ledger process.
DESIRABLE
* Experience with bluQube accounting system.
* Previous experience in an education setting.
* AAT level 2 or above
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