Overview
The Personal Assistant plays a key role in supporting the effective operation of the department, with particular responsibility for updating, managing, and improving the financial aspects of departmental activity. The postholder will work with the CSU manager and technical staff to ensure financial processes are accurate, compliant, and efficient.
A core element of the role involves overseeing day-to-day financial administration, including organising and documenting clear income and outcome of the department, processing and reconciling invoices, and ensuring timely and accurate payments. The postholder will actively review and improve existing financial processes, identifying opportunities for greater efficiency, transparency, and control.
The role requires regular use of financial and corporate systems, including Oracle and VCP forms, track expenditure, raise and manage purchase orders, process invoices, and support financial reporting. The Personal Assistant will act as a key point of contact with the CSU manager for finance-related queries, liaising with internal finance teams and external suppliers as required. In addition to financial responsibilities, the postholder will provide high-level administrative and organisational support, ensuring that departmental operations run smoothly and that financial information is accurate, up to date, and auditable.
Responsibilities
* Independently manage the CSU Manager's diary, coordinate internal and external meetings, and take accurate, actionable minutes to support decision-making.
* Document and records administration: Prepare, organise, and maintain departmental documents, correspondence, and records using Microsoft Office and other systems, ensuring accuracy and compliance with organisational standards.
* Financial support and process management: Process invoices, petty cash, and purchases, maintain departmental financial databases, and support efficient financial workflows.
* Stock and inventory oversight: Collaborate with the Stock Control Technician to record, track, and manage disposable equipment and supplies, ensuring accurate inventory and timely replenishment.
* Confidentiality and departmental liaison: Handle sensitive information securely, liaise effectively with colleagues and external partners, and contribute to the smooth, efficient operation of the department.
About Cambridge University Hospitals (CUH) NHS Foundation Trust
CUH comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds, the Trust focuses on a quality service that is about people – patients, staff and partners. The Trust is recognised as providing outstanding care and is rated Good overall by the Care Quality Commission. CUH’s values – Together, Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services for regional, national and international patients.
Diversity, Inclusion and Immigration
CUH is committed to promoting a diverse and inclusive community, a place where we can all be ourselves. We value differences and support an inclusive working environment where every individual can fulfil their potential. We welcome applications from all communities we serve and from all backgrounds.
Due to Home Office immigration rules, a full-time permanent vacancy cannot be filled by individuals on a Student visa unless specific conditions are met, including:
* Applied for a Graduate visa
* Have completed your course and applied for a Graduate visa before the anticipated start date
* CUH Sponsor as a Skilled Worker with studies completed within 3 months of the anticipated start date
This vacancy will close at midnight on 12 February 2026. Interviews are due to be held on 27 February 2026.
Benefits
At CUH, we support good working days with development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Benefits include reduced-cost Stagecoach bus travel to and from the Cambridge University Hospital site, free Park and Ride between Babraham Road and Trumpington sites, and subsidised parking for eligible staff. On-site hot food is available 24/7 at a reduced cost, and a colleague-only café and break space are available in the Deakin Centre. We are committed to helping staff achieve a good work-life balance, with flexible arrangements including part-time work, job-share, and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.
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